PMO Operative Support

Your opportunity

The PMO Operative Support serves as a key member within the Project Management Office (PMO), delivering vital operational and administrative support to project managers, programme leads, and multidisciplinary teams. This role is central to the smooth functioning of the PMO, upholding project delivery by managing essential documentation, streamlining communication, and ensuring compliance with organisational processes.

Your Mission

• Providing administrative and operational support for daily operations.
• Tracking action items, ensure documentation quality and maintaining information consistency.
• Partnering with PMO leaders and project managers to craft status updates, dashboards, and stakeholder presentations.
• Assisting with resource allocation by managing calendars, rosters, and timesheets. Helping project managers monitor resource usage and availability.
• Keeping risk and issue logs current, ensuring timely escalation.
• Supporting audits and compliance reviews by gathering evidence and preparing required documents.
• Aiding in budget oversight by processing invoices, purchase orders, and expenses.
• Administering PMO tools such as project management platforms, document repositories, and collaboration spaces. Providing user support, troubleshoot issues.
• Contributing to refining PMO processes by collecting lessons learned, suggesting enhancements, and backing continuous improvement initiatives.

Your Profile

Qualifications

• Diploma or Degree in business administration, project management, or a related discipline.
• Proven experience in an operational support role, ideally in a PMO or project-based setting.
• Knowledge of project management frameworks (e.g., PRINCE2, PMI, Agile) is advantageous.
• Experience with project management and collaboration tools.
• Background in supporting multiple projects or programmes simultaneously.

Required Skills

• Excellent organisational abilities with a talent for multi-tasking, prioritising, and maintaining precision in a fast-moving environment.
• Strong verbal and written communication, able to prepare clear emails, reports, and meeting notes.
• Confident with software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management tools (e.g., MS Project, Jira, Sciforma), and document control systems.