Assistant Department Coordinator - 20th & 21st Century Art

Assistant Department Coordinator - 20th & 21st Century Art page is loaded## Assistant Department Coordinator - 20th & 21st Century Artlocations: Milantime type: Full timeposted on: Posted Todayjob requisition id: JR00014013**The Company**Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments, or in one of our more Operational teams, we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing fresh ideas whilst not forgetting our shared values; Integrity, Excellence, Innovation, Responsibility & Relationships. Colleagues across all departments are truly passionate about what they do and it is inspiring to work with industry leaders across our business. **Why This Role Matters**Based in Christie’s Milan, working as part of the Chairman’s Office and 20th & 21st Century Art team Italy, the primary focus of the role is to provide exceptional client management and administrative support to the Chairman’s Office and Department. This requires a highly efficient operator to ensure the myriad of tasks are managed effectively. The role is client facing and requires interest in the art market and languages.**How You'll Make an Impact**## Primary focus - Supporting office of Chairman 20/21 Italy.* Organizing and handling all travel bookings* Support Chairman with prioritizing client responses via email / telephone, reply to documentation* Scheduling client facing meetings & preparing meeting rooms and materials* Gathering materials and information for interviews, meetings, talks, events, travel & engagement* Drafting PowerPoint presentations for lectures, events, and promotional activities* Assisting in the preparation of valuation documents and proofreading proposals* Assisting in client project work such as liaising with production teams on collection books## Secondary focus - Supporting 20/21 Team Italy* Supporting volume of artworks photographed locally by organizing and overseeing the photo order of lots consigned in Italy for export Private Sales and export Auctions* Supporting to coordinate the photographer’s workflow and coordinate with the Reprints team to address any issues that may arise for the private sale and export lots for photography* Supporting archive-based expertise by collecting, submitting, and managing documentation required by the Italy-based Archive for expertise purposes for any private sale and export auction lots* Supporting research requests for 20/21* Exhibition support for the Italian exhibition tours in Turin, Rome & Milan, and private sale exhibitions* Overall assistance & support to the Specialist team: drafting PowerPoint presentations for meetings, talks, lectures, team or client bookings**What you’ll bring to the team*** Fluent in Italian, English, (French, or other strong language skills preferable)* Proven ability to provide best in class approach to client service* Ability to work under pressure* Strong administrative experience* Excellent communication skills (verbal and written)* Strong organisational skills* Ability to manage workload and prioritise* Fully conversant with Word and Excel packages* Excellent telephone manner and very strong client service skills* Ability to work with discretion when dealing with highly confidential information**Closing Date: Sunday 19th October***#LI-Hybrid*Christie’s is the world’s leading art business. Since 1766, we are known for our extraordinary art, unparalleled service and expertise, as well as international glamour.Every year, we offer around 350 live and online auctions in over 80 specialist categories – including all areas of fine and decorative arts, Asian art and luxury collectables – as well as a long and successful history of private sales.Contact us in 46 countries, or visit one of our 10 international salerooms in London, New York, Hong Kong, Paris, Geneva, Milan, Amsterdam, Dubai, Zürich and Shanghai.Our Recruitment Privacy Notice can be found