Coordinator of Rome Financials

Overview

St. John’s University is a Catholic, Vincentian, metropolitan, global, and anti-racist institution. In service of this mission, the University is dedicated to ensuring that all students are supported, valued, and thriving in the University community, on our New York campuses and abroad.

St. John’s established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings recognize the University’s outstanding academics, diverse student body, internships and volunteer opportunities, student life, and diverse study abroad offerings. The University offers more than 100 undergraduate and graduate programs in six colleges and schools, with a growing number of programs online. It is accredited by the Middle States Commission on Higher Education and 12 other major associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to inclusive excellence to welcome and celebrate the intrinsic worth of all community members and to strengthen leadership and service in a rapidly evolving world.

Role

Coordinator of Rome Financials is an integral part of the finance team responsible for maintaining the financial health of the Rome campus by managing budgets, processing wire payments, creating financial reports, analyzing data, and ensuring that all financial transactions are completed accurately and timely. The coordinator reports to the Director of Global Fiscal Affairs.

Responsibilities

• Ongoing Financial Operations: Work with the Rome administrative team to update and monitor program expenses.
• Process Rome vendor wire payments.
• Manage Rome banking relationships and maintain compliant financial policies, procedures, and operations.
• Send weekly Rome bank balance to Business Affairs for cash management.
• Prepare monthly Rome payment list and collaborate with Business Affairs staff to process entries.
• Prepare Rome bed client invoices and monitor Rome bank account for payments.
• Payroll & Human Resources: Coordinate and process Rome payroll wires.
• Prepare and process Rome payroll journal entries.
• Provide support to the AVP, Europe Programs and the Director of Global Fiscal Affairs with faculty and administrator contract management and benefits management in compliance with local regulations and best practices.
• Fiscal Year-End Activities: Assist the Director of Global Fiscal Affairs with the year-end accrual list; ensure invoices are received in time to process and include late ones in the year-end accrual.
• Assist with reconciling year-end accrual entries and process necessary journal entries.
• Oversee the Rome LLC year-end financial statement preparation process.
• Coordinate with an external tax advisor in Rome.
• Collaborate with the Business Affairs office in Queens to support audits of LLC financial statements.

Competencies

• Strong interpersonal, communication, and teamwork skills.
• Courtesy and tact, with the ability to establish effective working relationships in a multicultural, geographically dispersed team.
• Strong client service orientation.
• Strong relationship management skills.
• Ability to work independently.

Work Environment

This position operates in a professional office environment and uses standard office equipment such as personal computers, printers, copiers, and multimedia equipment.

Physical Demands

No unusual physical demands are required other than occasional walking associated with field trips/site visits with students.

Position Type / Hours

Full-time position of 38 hours per week (about 1 and a half days), as per Italian CBA. Office hours are Monday to Friday, with occasional evening/weekend/public holiday work due to programmatic needs or emergencies.

Travel

Occasional travel to St. John’s locations in Paris and New York may be required.

Qualifications

Education: Bachelor’s degree in accounting.

Experience: 1 year work experience in accounting, finance, or economics.

Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint).