Office Admin/ Assistant to Director

Overview

KKDC Italy, founded in 2016 in Milan, is one of KKDC Sales Branches based in Europe. With its multicultural team, KKDC Italy, after 9 years of operation has built a very positive local reputation and got involved in more than 400 lighting projects all over the world.

About KKDC: KKDC is an established lighting manufacturer producing a wide range of specialist LED lighting solutions for high-end architectural markets worldwide. Research, development and manufacturing take place at our R&D Centre facility in Seoul, South Korea, with UK based design and marketing collaboration. KKDC benefits from a global & European sales base in London alongside dedicated sales teams across the globe with offices in multiple cities.

The Milan office plays a mixed role of Office Administrator and Assistant to the Director. The role involves administrative tasks to support staff and involvement in the sales process.

Who we are looking for

A reliable person to join our Milan office, capable of prioritizing and working autonomously, self-motivated and trustworthy.

Responsibilities

• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Manage agendas/travel arrangements/appointments for the upper management
• Handle communications with Factories and KKDC Branches
• Support the sales team, prepare quotations whenever necessary
• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders
• Receive and dispatch goods and parcels, whenever necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Report to the Director

Requirements

• Good English and Italian language abilities, both oral and writing
• At least 2 years of proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred

General Info

Working hours: Monday to Friday, from 8:30 to 17:30, in office.

Package

The company is willing to offer the right candidate an indefinite employee contract with a good salary. The company has ambitious growth plans in this region.