Junior Cma Emea Administrative Assistant

POSITION SUMMARY

The Junior Clinical & Medical Affairs (CMA) EMEA Assistant will assist with CMA administrative duties across the EMEA countries. The post will play an important role in facilitating HCP interactions and Medical Education Grants in line with Teleflex Compliance Policies. The role will include planning, submitting and following up on HCP interactions for education courses and consultancy for EMEA using the company’s online compliance system to ensure that the business unit Interventional in EMEA has HCP interactions processed in adherence to Teleflex compliance policy in line with the Medtech ethical code of business compliance regulations. The role whilst working within CMA will require cross‑divisional working to ensure CMA, Marketing and Sales have HCP interactions that are correctly submitted and approved and audited in line with Medtech Europe Code of Ethics. The post will involve close working and collaboration with the compliance department. The role will involve general supervision performing a variety of tasks and handling a wide range of situations involving clerical and administrative functions to support the department.

PRINCIPAL RESPONSIBILITIES

• Plan and input HCP interactions for Education and Consultancy events for EMEA into the online HCP computer interaction portal.
• Manage the IT platform for contracting consultants at every stage of the process.
• Submit, assess Fair Market Value (FMV), allocate HCPs, Statement of Works and generate Master Service Agreements for HCP interactions in line with Teleflex HCP Compliance policies.
• Support CMA, Marketing & Commercial team with planning and executing HCP interactions which are in line with Medtech Code of Ethical Compliance regulations.
• Support Medical Education Grants (MEG) submissions and liaise accordingly with business divisions and submitters to ensure appropriate documentation is available for MEG panel.
• Produce Letters of Agreements for MEG and assist MEG panel to achieve Medical Education Grant Integrity code policy if required.
• Produce necessary audit reports for Teleflex Compliance Department.
• Analyse office management and administrative problems in order to devise workable solutions.
• Read, understand, apply, and explain standards, policies and procedures.
• Recognize problems and devise effective course of action.
• Establish and maintain effective working relationships with peers, vendors and customers. Complete administrative duties as assigned including: scheduling appointments, coordinating meetings, booking travel, maintaining calendars, ordering supplies, creating expense reports, maintaining files and preparing correspondence and reports.
• Meet deadlines;
• Work independently with appropriate supervision.
• Work effectively under stress and in emergency situations.
• Review HCP invoices & expenses for accuracy against sign-in sheets along with inputting into