Personal Assistant

About Trinity Outsourcing Solutions

Trinity Outsourcing Solutions is dedicated to connecting talented professionals with dynamic career opportunities across the world. As a trusted HR partner, Trinity offers a pathway for skilled individuals to work in roles that align with their expertise and support their career advancement. Known for fostering a supportive and growth‑focused environment, Trinity provides hands‑on experience and tailored opportunities for development. By prioritizing meaningful placements, Trinity enables professionals to unlock their potential and make a lasting impact within innovative companies.

The Role

A fast‑paced, dynamic executive office is seeking a highly organized and proactive Personal Assistant to support a senior leader. This role is ideal for someone who excels at multitasking, thrives under pressure, and is passionate about keeping operations running smoothly behind the scenes.

Responsibilities

• Efficiently manage calendars, coordinating meetings, appointments, and travel logistics.
• Provide detailed daily and hourly schedule updates.
• Prioritize and handle time‑sensitive issues, ensuring prompt follow‑up.
• Serve as a reliable liaison between the managing partner, the company’s team members, and the public, screening calls and visitors.
• Take charge of travel arrangements, including flights, accommodation, and ground transportation.
• Organize departmental meetings, prepare agendas, and contribute to meeting notes.
• Manage email inboxes, draft routine correspondence, and assist in presentation development.
• Execute special projects and embrace additional duties as assigned.
• Streamline and manage files, ensuring organizational efficiency.
• Execute errands as requested.

Qualifications

• 2–3 years of experience
• Bachelor’s degree from a leading university
• Fluency in English and Italian
• Excellent presentation and communication skills
• Fast learner and keen attention to detail
• Capacity to adapt to different environments and out‑of‑the‑box situations
• Impeccable work ethic and high level of energy
• Excellent organizational and time‑management skills, with the ability to multitask and prioritize effectively