Accountant Payable

Overall Job Purpose

An Accounts Payable covers the essential functions of managing a company's financial obligations to its vendors, suppliers, and creditors. AP specialists or clerks are crucial for maintaining cash flow, ensuring timely payments, and preserving vendor relationships.

Competencies

• Reconciliation & Reporting, vendor statements with internal records to identify and resolve outstanding balances or discrepancies.
• Vendor Management
• Compliance & Documentation, ensuring compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).
• Payment Processing, preparing payment batches, including checks, electronic transfers (ACH), and wire transfers.
• Invoice Processing, matching invoices to purchase orders (PO) and receiving documentation (often called "three-way matching") to ensure goods or services were received.
• Spend Analysis and Cost Control, analyzing vendor data to identify trends, opportunities for bulk purchasing discounts, or redundant spending across departments.
• Working with the Procurement team to optimize payment terms and secure early payment discounts where financially advantageous.

Qualifications, Skills & Experience

• Basic Accounting Knowledge : Understanding of accounting principles, including debits, credits, and the general ledger. Strong understanding of finance and accounting.
• Attention to Detail & Accuracy : Essential for precise data entry and reviewing invoices to prevent errors or fraud.
• Organizational Skills : Required to manage high volumes of invoices, documents, and deadlines.
• Affinity with a more refined lifestyle
• Problem-Solving : The ability to investigate and resolve discrepancies between invoices, purchase orders, and receiving reports.

Candidate profile

Education and Experience

Minimum 2-year experience in similar role in comparable property with sizeable rooms and meeting spaces.