Production Onsite Manager Freelance

Technical Coordinator / Production Onsite Manager

The TC is responsible for executing the technical and site infrastructure necessary to deliver the DroneArt event(s). This includes managing production vendors overseeing on‑site logistics for infrastructure coordinating technical needs (like power staging audio and fencing) and ensuring safe and timely load‑in / load‑out of all physical elements. The TC operates under the guidance of the Lead Producer and focuses on translating the operational plan into on‑ground reality.

Primary Responsibilities (from RACI)

1. Venue & Site Infrastructure
   • Conduct site visits to assess technical feasibility of the event location.
   • Finalize venue access drone launch zones barricade layout and vendor access points in collaboration with Ops and Security teams.
   • Manage fencing layouts and vendor placements to align with safety and programming requirements.
2. Power & Technical Coordination
   • Coordinate with power vendors to confirm power drop plans and generator placements.
   • Oversee power vendor execution onsite ensuring full distribution and contingency support.
3. Vendor Management
   • Confirm vendor schedule windows and ensure they are aligned with master load‑in / out.
   • Fencing.
   • Power / generators.
   • On‑site infrastructure (barricades cable ramps tables / chairs if related to tech needs).
4. Load‑In / Load‑Out Oversight
   • Develop and distribute a production‑specific load‑in schedule for vendors and technical teams.
   • Manage onsite load‑in logistics including vehicle access parking and staging areas for production gear.
   • Ensure clear egress and emergency pathways are preserved during production setup.
5. Permitting Support (as Executor not Owner)
   • Facilitate the submission of payments to the appropriate city agencies and when applicable take steps to expedite permit processing.
   • Attend walkthroughs with city officials to address infrastructure / safety concerns specific to production setup.
   • Implement adjustments based on inspector feedback related to site build or technical access.
6. On‑site Production Management
   • Supervise vendor installs to ensure adherence to plan timelines and safety.
   • Troubleshoot onsite technical issues (e.g. blown circuits delivery delays unsafe setup).
   • Coordinate staging and seating zones in alignment with capacity plan and safety needs.

What This Role Does Not Own

• Programming planning or artist coordination
• Community relations or public / civic partnerships
• Strategic oversight or creative visioning
• Ticketing system setup or customer experience design
• Vendor contracting or budgeting (unless delegated)

Reporting Structure

• Reports To : Lead Producer
• Manages : Onsite production support staff
• Works Closely With : Venue (for site access and parking)
• Security (for perimeter and emergency planning)
• Vendor(s)(staging audio infrastructure)
• City Officials (permitting)

Preferred skills and attributes are :

• 2 years event management experience (preferred)
• Keen interest and passion in live music and delivering events (preferred)
• Sound engineering skills (desirable)
• Public speaking (desirable)
• Exceptional customer service (required)
• Highly competent in team / people management (required)
• Assertive and measured in a high pressure environment (required)
• Strong problem solving skills (required)
• Can do attitude (required)
• Flexible (required)
• Leading by example (required)
• Works well under pressure (required)

Required Experience :

Manager

Key Skills

Experience Working With Students, Google Docs, Organizational skills, Classroom Experience, Data Collection, Materials Handling, Workers' Compensation Law, OSHA, Special Operations, Team Management, Experience with Children, Supervising Experience

Employment Type : Contract

Experience : years

Vacancy : 1