ASSISTENTE AMMIINISTRATIVO / AMMINISTRATIVA OPERATIVO (914840)

Overview

Azienda cliente, multinazionale leader settore Oil&Gas, sede in zona Cormano

Role Summary - Administrative Assistant Operations

Provide general administrative support. Research and prepare a wide variety of information requests, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files.

Responsibilities

• Administration: Produce, update, and provide support on documents, databases, and other departmental systems; use expertise to help improve processes.
• Office and Organizational Skills: Be resourceful and proactive, utilizing strong organizational skills and time management.
• Correspondence: Prepare emails, reports, agendas, and meetings notes as needed.
• Data Collection and Reporting: Collect and organize data using pre-set tools, methods, and formats to generate standard reports.
• Document Preparation: Prepare required documents and tracking using a variety of applications such as Microsoft Office and other standard office software.
• Data Compliance: Understand data collection, processing, and protection rules and regulations to achieve compliance that matches organization objectives and applicable laws.
• Business Meetings / Events: Schedule appointments, arrange meetings and conferences, and organize travel plans, as needed.
• Operational Compliance: Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure adherence to those standards.
• Sales: Register customer offers & orders on SAP in collaboration with other internal entities.
• Management of Customer / Client portal: Internal registration and documents uploading.
• Procurement: Support others by carrying out a range of procurement activities on SAP.
• Other duties as assigned / Support colleagues in daily activities.

Qualifications / Preferred Experience

• Software: Good knowledge of SAP and Excel.
• Invoicing & data transmission, declaration of intent, VAT exemptions.
• Customer Service: Knowledge of customer service principles and practices.
• Verbal Communication: Uses clear and effective verbal communication skills to express ideas and request actions.
• Experience: 2 years relevant experience in a similar company or GDO.