Team Assistant

For our Italian Team we are recruiting a full-time : Executive Team Assistant

We are looking for a candidate ready to assist our senior leaders in Italy. The ideal candidate has a contemporary and collaborative working style and is open-minded, proactive, and a quick thinker. Must have exceptional problem-solving, verbal, and written communication skills. Additionally, this position will require passion and knowledge of HR, Digital tools and technologies, process excellence, and the ability to partner cross-functionally. Managing and implementing various process improvements (also administrative) to help drive efficiency with a focus on the internal customers.

What will you be doing?

• Organizing and supporting meetings and events, arranging business-critical internal / external events, including travel arrangements, itineraries, accommodation, conferences, etc.
• Coordinating meetings with other Personal Assistants at an international level and helping out Managers visiting from other offices.
• Planning travel and logistics.
• Providing general administrative support in ordinary business activities, particularly with company events.
• Accurately handling all expense reconciliations and invoicing (SAP & Concur).
• Preparing and delivering training to other teams on tools / procedures / policies related to administrative tasks (Payables, Travel Business and Vendor Setup, for example).
• Drafting and editing presentations and briefing materials.
• Translating documents and preparing internal communications.
• Researching, compiling, verifying, and analyzing information for special reports, presentations, organization charts, communications, etc. Ensuring the best use and excellent user experience of the knowledge available by creating, sharing, using, and managing the knowledge and information of the HR organization.
• Supporting on any other ad hoc projects within the HR function that may arise and supporting in the function co-facilitation and coordination of the projects.

What are we looking for?

• At least 3 years of experience in a Human Resources Coordinator or Executive Assistant role. Bachelor's Degree in Human Resource or Communications preferred, or equivalent combination of education, training, and experience.
• Digital mindset, proficiency with Microsoft Office including SharePoint and Teams and other company tools (SAP, Concur, Mindmaster).
• High level of engagement and customer focus, including supporting and collaborating even if tasks occasionally out of the scope of the role.
• Fluent in English and Italian, both written and spoken.
• The ability to prioritize and multitask, with excellent planning / project management skills.
• Structured way of working and a high degree of independence and sense of responsibility, a friendly and approachable demeanor, along with a dynamic and enthusiastic approach to tasks.
• Strong written and verbal communication skills, proactivity, strong problem-solving skills, positive and collaborative attitude.

What we offer?

• Challenging job in a multicultural environment.
• Unique and friendly atmosphere.
• Competitive salary tailored to your skills and experience.

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