Systems and Assessment Librarian

The EUI Library is seeking to recruit a Systems and Assessment Librarian to manage and analyse data from its Library systems, collections, and services. In a context where electronic information, metadata, and usage evidence have become fundamental assets for academic libraries, this role ensures that the EUI can safeguard the integrity of its digital ecosystem while strategically exploiting it to advance institutional objectives.

The European University Institute at a glance:

We are an international organisation set up in 1972; a research university focusing exclusively on post-graduate, doctoral, and post-doctoral studies, and advanced research, located in the hills overlooking the city of Florence, Italy. The Institute also hosts the Historical Archives of the European Union.

More on our Institution: https://www.eui.eu/About

The main duties may include the following:

Representation/Communication:

• Representing the Library internally and externally, and conducting negotiations with external stakeholders;
• Participating actively in internal and external working groups, international professional organisations and collaborative initiatives.

Level of Expertise:

• Acting as subject matter expert for the assessment of library systems, data and workflows.

Level of autonomy and accountability:

• Reporting to the Library Director and working in close collaboration with the Coordinator of the Back Office;
• Accountable for own work.

Role in HR processes:

• Supervising the work of other staff;
• Acting as a coach/mentor to other staff.

Finance and procurement responsibility:

• Participating in evaluation committees for tender procedures.

Budget management:

• Contributing to annual reports for project portfolios by providing data insights for project portfolios.

Role in administrative processes:

• Contributing to programmes and projects by providing administrative and logistical support;
• Leading internal and external projects aimed at managing data and description services;
• Keeping control of the data processed during the activities of the Library and stored in the systems that the Library uses to run those activities;
• Ensuring the quality, integrity and clean-up of the data stored in Library systems;
• Using data analytics tools to provide reports, dashboards, visualisations, and analysis of quantitative and qualitative data;
• Collecting, storing and analysing statistics on library usage, collections and services, using data coming from library systems, vendor statistics, observations, surveys, web analytics, interviews, and focus groups, etc.;
• Supporting communication and publishing of findings, datasets, and reports to library staff in support of decision-making, and preparing reports, data, and findings for dissemination to external audiences as appropriate;
• Overseeing system data import/export routines and processes with third-party systems.

Policy making:

• Contributing to the Library’s strategy, vision, mission and objectives by drafting documents, analyses and briefings.

What we offer:

• A role in an inspiring community of young scholars with an exclusive focus on master, doctoral and post-doctoral studies;
• A truly multicultural community of 1100 academics at all career stages and administrative staff of approximately 85 different nationalities;
• The commitment to a genuine culture of equality, diversity and inclusion, and to attracting, encouraging and retaining a diverse and highly qualified workforce;
• A world-class research library, the Historical Archives of the European Union, and many other excellent research facilities;
• Language courses and soft skills training opportunities;
• Access to all EUI facilities: library, crèche, cafeteria, gym, participation in seminars and workshops;
• Competitive salary package including health and pension plan;
• A healthy work-life balance in a family-friendly environment.

To know more about the positions and the application process, please read the

• Vacancy Notice LIB/3/2025 (pdf)
• Annex II (pdf)

Applications must be submitted electronically via the online application form.

The deadline for applications is 27 November 2025 at 23:59 CET.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative, Project Management, and Analyst

Industries

• Research Services, International Affairs, and Higher Education

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