Legal Officer

Responsibilities

• Draft, review, and archive legal documents such as partnership agreements, vendor contracts, building leases, and legal-related SOPs.
• Prepare meeting minutes related to legal issues and company matters.
• Check the accuracy and compliance of legal documents with company policies.
• Receive, write, archive, and distribute letters and important documents, both physical and digital.
• Manage and classify company data systematically to ensure easy access.
• Handle phone calls, respond to incoming emails, and direct communication to the appropriate parties.
• Assist other departments in completing their administrative and operational tasks.
• Handle operational outlet permits (NIB, TDUP, PIRT, Hygiene & Sanitation Certificate, OSS RBA, signage permits, and other F&B-related licenses).
• Monitor license validity periods and ensure timely renewals.
• Coordinate with government authorities regarding licensing matters.

3. Compliance & Regulatory

• Monitor updates to government regulations related to the F&B industry, labor laws, consumer protection, and food safety.
• Help ensure outlet operations comply with health, safety, and food hygiene standards.
• Assist in drafting internal policies based on applicable regulations.

4. Contract Management

• Assist in drafting and reviewing contracts with vendors, landlords, and third parties.
• Maintain organized and easily accessible contract filing.
• Ensure all contracts are fully signed according to company procedures.

5. Legal Support for Operations

• Provide basic legal support to HR, Purchasing, and outlet operations teams.
• Assist in handling minor disputes such as customer complaints, vendor issues, or outlet compliance matters.
• Support legal audits or internal investigations as required.