Subsea Procurement & Expeditor Coordinator - Oil & Gas

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Position Title: Subsea Procurement & Expeditor Coordinator

Reporting to: Project Manager

Role Overview: As the Subsea Procurement & Expeditor Coordinator, you will manage and coordinate procurement of equipment, materials, instrumentation, pipes, and services to support subsea piping schemes for oil and gas projects, ensuring timely delivery through efficient expediting and supplier coordination.

Responsibilities

• Collaborate with engineering, project management, and planning teams to determine procurement needs and timelines.
• Prepare and issue Request for Quotations (RFQs) and Purchase Orders (POs) in accordance with project specifications, standards, and budget.
• Evaluate vendor quotations and negotiate terms, pricing, and delivery.
• Maintain accurate procurement documentation and tracking in centralized systems.
• Ensure compliance with company policies, local laws, and client‑specific procurement procedures.
• Maintain supplier performance records and manage Approved Vendor Lists (AVLs).

Expediting

• Monitor the status of POs to ensure on‑time delivery of materials and equipment.
• Liaise with suppliers to obtain status updates, production schedules, and delivery timelines.
• Identify potential delays and implement mitigation measures, including escalation to management.
• Coordinate logistics, customs, and freight forwarding in collaboration with logistics teams.
• Perform shop visits or third‑party expediting as needed (in‑person or remotely).
• Maintain expediting reports and dashboards for internal and client reporting.

Documentation & Reporting

• Ensure receipt of all vendor documentation including inspection reports, material certificates, and manuals.
• Track and update project procurement and delivery schedules.
• Prepare weekly and monthly procurement status reports for project teams and clients.

Skills & Competencies

• Good communication skills.
• Proficiency in ERP systems (SAP, Oracle, Maximo, etc.).
• Understanding of INCOTERMS, logistics, and international shipping.
• Knowledge of QA/QC and material certification processes.
• Time management, prioritization, and problem‑solving abilities.
• Ability to work under pressure and meet tight deadlines.
• Familiarity with oil & gas codes and standards (API, ASME, ASTM, etc.).

Qualification Requirements

• Bachelor's degree from an accredited university.
• Work experience of eight (8) years in the sought discipline after earning the BSc degree.
• Excellent spoken and written English, including proven ability to write reports.