Administrative Assistant

Administrative Assistant

Avnet is looking for an Administrative Assistant to support the administrative team.

What’s in it for you

• Supportive team environment where everyone works towards the same goal.
• Open-door policy within management.
• Tools and opportunities to further your career.
• Meal vouchers.
• LinkedIn Learning license.
• 26 days of annual leave from the start.

What you will be doing

• Collaborate with the Administrative Manager in managing the company car fleet of 140 vehicles, including lease contracts, invoice control, and related administration.
• Handle company mobile phone contracts (c. 200) and coordinate hardware orders.
• Maintain corporate office facilities, including setting up meeting rooms and ensuring smooth day-to-day operations.
• Support equipment maintenance activities, both preventive and corrective.
• Monitor utilities services (electricity, water, gas, telephony, etc.) at headquarters, responding promptly to emergencies or alarms.
• Procure stationary, furniture, furnishings, and all non-core company assets in line with Group policies.
• Coordinate contractual arrangements for assigned services and goods, managing relationships with suppliers.
• Validate supplier invoices and prepare KPI reports to ensure accurate financial control.
• Provide support for external tasks, such as visits to banks, car rental companies, or post offices.
• Act as backup for the Admin & Facility Manager during periods of absence.
• Assist with organization and administration of events and meetings.

The Ideal Person

• Possesses a diploma or degree, with at least three years of experience in a similar administrative or facilities role.
• Demonstrates knowledge of managing supply contracts, rental agreements, and leasing arrangements.
• Applies strong skills in Microsoft Office; experience with SAP is a plus.
• Communicates effectively in both English and Italian, verbally and in writing.
• Holds a valid B driving licence and is comfortable travelling for occasional external tasks.
• Collaborates effectively within a team, demonstrating a proactive and supportive attitude.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.

Avnet is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are interested in applying for employment with Avnet and need special assistance or an accommodation to apply for a posted position contact our Human Resources Service Center in your region: Americas applicants – hrnow@avnet.com, Asia applicants - hrnow.asia@avnet.com, EMEA applicants - hrnow.EMEA@avnet.eu.