Supporting Academic Excellence: Faculty Services Coordinator Role

Client:

beBeeAdministrative

Location:

Job Category:

Other

-

EU work permit required:

Yes

Job Reference:

921590990484013056033710

Job Views:

3

Posted:

02.07.2025

Expiry Date:

16.08.2025

Job Description:

Job Title: Administrative and Faculty Services Coordinator

This role provides critical support to the academic, legal, fiscal, and operational functions of our study abroad program. The successful candidate will work closely with faculty, students, and staff to ensure seamless execution of program activities.

• Academic Support: Assist faculty members with course-related administrative tasks, including time management, course scheduling, syllabus organization, and communication.
• Legal Administration: Manage student immigration procedures (PDS, DDP), support legal documentation, and maintain program compliance in coordination with legal counsel.
• Fiscal Management: Maintain and monitor the faculty services budget in conjunction with the accounting department, handle faculty payments, and track financial transactions.
• Program Support: Assist with logistics, including housing, orientation, scheduling, events, and site visits.
• Student Support: Provide point-of-contact services for faculty, students, and community resources, as well as perform other related duties as assigned.

• Strong independent work ethic and critical thinking skills.
• Excellent interpersonal, social, and communication skills - both written and verbal - in English and Italian.
• Ability to handle confidential information with discretion.
• Excellent organizational and time-management skills, with strong attention to detail and the ability to thrive in a fast-paced environment.
• Flexibility to work outside standard office hours for trips, events, or emergencies.
• Calm and solution-oriented approach in crisis situations.
• Working knowledge of Google Workspace (Shared Drive, Sheets, Forms, Sites, Calendar, Docs).
• In-depth knowledge of Florence and its local community.
• Legal eligibility to work in Italy.

• University degree.
• Previous experience studying abroad, working with a U.S. university or Erasmus program, and/or professional experience in both Italy and the United States.

Please submit your application materials, including your resume and cover letter, to us. We are an equal opportunity employer committed to diversity and inclusion.

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