Executive Assistant to Regional GM - South Europe

Executive Assistant to Regional GM - South Europe

Exclusive Networks is the global cybersecurity go-to-market specialist that provides partners and end-customers with a wide range of services and product portfolios. With offices in over 45 countries and the ability to serve customers in over 170 countries, we combine deep local expertise with the scale and delivery of a single global organization.

Our best-in-class vendor portfolio is carefully curated with all leading industry players. Our services range from managed security to specialist technical accreditation and training and capitalize on rapidly evolving technologies and changing business models. For more information visit www.exclusive-networks.com.

At Exclusive Networks, we are passionate about making a difference. That means delivering the best to our ecosystem, shaping a prosperous and trusted digital world, and helping our people to realize their full potential.

DUTIES AND RESPONSIBILITIES | About the role

We're hiring an Executive Assistant to the Regional General Manager - South Europe!

If you're organized, proactive, and thrive managing complex schedules across multiple time zones, this role is for you.

You'll be the primary point of contact for internal and external stakeholders, providing dedicated one-to-one support, coordinating meetings and events, and assisting the senior leadership team with key projects.

Join us to play a vital role in driving smooth operations and effective communication at the leadership level.

As The Executive Assistant, You Will

• Be the point of contact for executives, employees, clients and other external partners.
• Manage and filter incoming communications, such as phone calls and emails, prioritising any conflicting needs.
• Manage high priority matters expeditiously and proactively.
• Work on deadline driven projects to successful completion.
• Own and manage the Regional GM's schedule, appointments and meetings ensuring efficient use of the Regional GM's time.
• Arrange complex and detailed domestic and international travel plans, itineraries and agendas, including: Flights, Train, Taxi, Hotels and venues.
• Coordinate agendas for meetings, create management/client packs and presentations.
• Complete a wide variety of administration tasks, including formatting information for internal and external communication, including sensitive information - memos, emails, presentations, reports and digital filing of confidential information.
• Handle sensitive and confidential information with discretion and sensitivity.
• Consolidate expenses and process on the company portal.
• Use the HR system to approve holidays for the Regional GM's direct reports and liaise with the appropriate country HR where needed.
• Take detailed minutes during meetings.
• Any other ad hoc tasks as needed.

QUALIFICATIONS AND EXPERIENCE | About you

The Ideal Executive Assistant

• Have experience working as an EA to a senior level executive within a global corporate organisation.
• Be experienced in complex international diary management and multi-point travel plans.
• Have strong organisational, time management and multitasking skills.
• Will have excellent written and verbal English communication skills.
• Be extremely proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Have strong interpersonal skills with the ability to support the wider Exec team and work independently.
• Be flexible and adaptable to handle changing priorities and responsibilities.
• Ability to handle sensitive and confidential information with discretion and sensitivity.

Preferred Skills And Experience

• Additional language skills such as Italian or French or Spanish would be beneficial.

WHO ARE EXCLUSIVE NETWORKS? | Why work for us

We are people focused and strongly believe that talent empowers us to continue our dynasty of disruption and growth in the future. Our Mission is to drive the transition to a totally trusted digital world for all people and organizations. Visit our website www.exclusive-networks.com.

We are proud to be an Equal Opportunity Employer. We are committed to the recruitment and hiring of individuals from diverse backgrounds and experiences, as we believe this strengthens our ability to develop superior solutions, make informed decisions, and better serve our valued customers. We do not discriminate against individuals on the basis of race, religion, color, national origin, gender, sexual orientation, disability status, or any similar characteristic. Employment decisions are made solely on the basis of qualifications, merit, and business need. Please review our Diversity and Inclusion Policy for further information. We care about your data: please read our Recruitment Data Protection Policy prior to applying.

Note: Seniority level and Employment type information appears in the job metadata; please refer to the posting for those details.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Accounting/Auditing and General Business

Industries

• Computer and Network Security
• IT Services and IT Consulting

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