Talent & Culture Supervisor

Rosewood Doha; Doha; On-site; QAR 180,000 - 300,000; Full time

Benefits offered by this job

Birthday day off

Competitive benefits package

Job summary

Rosewood Doha seeks an HRIS Payroll Administrator to manage onboarding, payroll processing, and HRIS systems. You will oversee benefit enrollments, maintain accurate associate records, and support offboarding with proper documentation.

Responsibilities include payroll verification, attendance validation, reporting, and ensuring compliance with local laws and Rosewood policies. This role collaborates with Talent & Culture and Finance teams to ensure smooth operations.

Qualifications

• Experience coordinating onboarding processes for new hires and ensuring benefits enrollment.
• Proficiency with payroll processing and HRIS administration.
• Familiarity with compliance and data management in HR contexts.

Responsibilities

• Verify onboarding activities and enrollment in benefits within timelines.
• Oversee onboarding communications and documentation accuracy across departments.
• Manage associate records and ensure insurance coverage is activated before start date.
• Oversee offboarding, clearance, and payroll finalization for departing associates.
• Maintain HRIS data integrity, payroll data, and reporting across the organization.
• Prepare weekly headcount and monthly Talent & Culture reports.
• Ensure compliance with policies, labor laws, and audit standards.
• Maintain filing systems in HRIS, digital platforms and physical records.

Skills

HRIS systems

Payroll software

Onboarding coordination

Tools

HRIS

Job description

Why Join Us?

At Rosewood Doha, we create an environment where passion meets purpose – and where careers have meaning.

Guided by our philosophy of Relationship Hospitality and our culture of Make the Place, we believe in enriching lives, starting with yours. We empower you to bring your true self, grow with confidence, curate the extraordinary and leave your legacy.

You’ll be part of a diverse, inclusive and supportive community that invests in your development, celebrates achievements and inspires you to Discover Your Calling.

Together, we push boundaries, explore the uncharted and shape the future of luxury lifestyle experiences.

About Rosewood Doha:

Rosewood Doha is a landmark destination inspired by Qatar’s coral reefs, bringing together ultra-luxury hospitality, residential living, culinary experiences, holistic wellness, differentiated retail and events within one integrated ecosystem. The property includes a 155-key hotel, 162 serviced apartments and 276 private residences, alongside a diverse collection of restaurants and lounges, expansive event spaces and curated lifestyle experiences. Our destination also houses Asaya, Qatar’s first members‑only social wellness club, complemented by Rosewood’s signature Manor Club for Club Room and Suite guests.

Since opening in July of 2025, Rosewood Doha has been recognized with multiple international and regional accolades, including distinctions from the Michelin Guide, Forbes Travel Guide and Qatar Tourism - reflecting the scale, ambition and standards of excellence behind the destination. As part of the global Rosewood Hotels & Resorts portfolio, the property represents a new generation of luxury that goes beyond traditional hospitality into lifestyle, community and experience-driven destinations.

Our Associate Experience:

We believe exceptional work deserves exceptional care. At Rosewood Doha, we offer a thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes:

• A competitive salary and benefits package
• High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl
• A birthday day off (because your milestones matter!)
• Personalized development plans and continuous learning opportunities to support your career journey.

These benefits reflect our commitment to creating an environment where you thrive – professionally and personally – while building a meaningful career with us.

Your Role:

Onboarding Experience

• Verify and oversee all onboarding activities to ensure completion within established timelines.
• Ensure enrollment of new associates in all required benefits, including:
  • QID
  • Medical Insurance
  • Life Insurance
  • Workmen Compensation Insurance
  • Audit Associate Profile in Associate Centre, or any other HRIS System
  • Rosewood Benefits Program
  • Other applicable company and statutory benefits
• Ensure new joiner communications are completed and distributed.
• Coordinate with departments to ensure all onboarding documentation is completed accurately.
• Support enrollment of new associates in attendance and workforce management systems.
• Ensure insurance coverage is activated prior to the associate's commencement date.
• Maintain complete and accurate associate records in both digital and physical files.

Offboarding Experience

• Oversee associate separation and clearance processes.
• Ensure all clearance documentation is completed and submitted on time.
• Verify attendance records, rosters, and payroll information prior to final settlement processing.
• Assist associates during exit interview processes.
• Coordinate cancellation of insurance, benefits, and system access for departing associates.
• Ensure attendance and leave records are accurately updated and attached to clearance documentation.
• Maintain complete records of associate separations and exits.

Promotion, Transfer & Employment Changes

• Review promotion and transfer requests for accuracy and completeness.
• Ensure proposed changes align with approved payroll budgets, forecasts, and workforce plans.
• Verify that all supporting performance reviews and documentation are attached.
• Follow up on approvals to ensure timely processing.
• Update promotion, transfer, and employment change letters in accordance with company guidelines.
• Coordinate distribution and collection of signed documentation from associates and departments.
• Update associate records in HRIS Systems.
• Maintain accurate digital and physical files for all employment changes.
• Update headcount reports and any other Talent & Culture records accordingly.

Payroll Management & HRIS Systems Administration

Payroll Administration

• Maintain accurate and up-to-date payroll and associate information at all times.
• Ensure updates are processed for new joiners, separations, promotions, transfers, salary changes, and other personnel movements.
• Ensure all associate documentation is uploaded and maintained in the HRIS and payroll systems.
• Act as the primary point of contact for HRIS and payroll system‑related matters.
• Create and maintain positions within HRIS systems for recruitment, promotions, and transfers.
• Support system users and coordinate appropriate access levels.
• Ensure all positions and reporting lines are maintained accurately within the system.
• Update and monitor leave balances, public holidays, and attendance records.
• Monitor attendance records for the Talent & Culture Department.

Monthly Payroll Processing

• Communicate payroll deadlines and closing schedules to departments.
• Ensure all departmental attendance records are submitted on time.
• Verify attendance submissions for:
  • Accuracy
  • Completeness
  • Correct coding
  • Appropriate approvals and signatures
  • Validate all new joiner and separation updates prior to payroll processing.
  • Ensure associate banking information and payroll details are updated accurately.
• Conduct payroll verification checks and submit payroll information to Finance within agreed deadlines.
• Support payroll reconciliation and audit requirements as needed.

Workforce Reporting

• Update and maintain weekly headcount reports.
• Prepare monthly Talent & Culture reports, including:
  • Headcount Report
  • Turnover Report
    • Leave Report (Annual Leave, Sick Leave, Absence, Work Injury, etc.)
    • Separation Report
    • Gender Diversity Report
    • Nationality Report
    • Workforce Movement Report
  • Monthly Review OMR
  • Monthly Reconciliation of all Talent & Culture records.
  • Prepare any additional reports as required.

Administration, Compliance & Data Management

• Maintain accurate, up-to-date, and audit‑ready filing systems across HRIS (e.g. OASYS), digital platforms, and physical records, ensuring all associate, government relations, and training documentation is properly organized and compliant.
• Ensure that all Talent & Culture meeting minutes are prepared and circulated within 24 working hours following the completion of each meeting.
• Ensure all associate documentation (joiners, leavers, contracts, addendums, probation, disciplinary records, etc.) is properly recorded and securely maintained.
• Support payroll processes through attendance validation, documentation accuracy, and coordination with relevant stakeholders.
• Monitor probation periods and provide timely reminders to Department Heads to ensure structured performance reviews.
• Ensure full compliance with company policies, local labor laws, and audit standards at all times.
• Manage document control including scanning, uploading, and maintaining records within HR systems (e.g., Oasys).

Standard Responsibilities

• Comply and adhere to the Rosewood company policies.
• Take on other tasks in addition to the ones stated, in a reasonable framework.
• Is always a “brand ambassador” and ensures brand integrity and clarity are always maintained.
• Model the company’s culture, vision, mission and core values always.
• Keep abreast of newest trends and innovations in the hospitality industry and within Talent & Culture.
• Generally being alert for opportunities to improve the profitability of the department i.e. through controlling wastage and being responsible for the economy of all utilities and resources.
• Take a proactive approach to administration, coordination of activities and anticipating potential opportunities.
• Maintain effective communication within the department and ensure that the Talent & Culture Leaders are kept well informed of any problems/queries that have arisen.
• To attend any department training sessions and/or meetings required.
• To liaise with other departments to ensure good communication and offer support.
• To be fully conversant with the Rosewood Doha’s Guidebook and T&C Policies & Procedures.
• Supports the hotel operation in times of demand.