Reservations Agent – Arabic Speaking

Jobf0; Doha; On-site; QAR 45,000 - 89,000; Full time

Job summary

Rixos Gulf Hotel Doha is seeking a Reservations Agent to join our team. You will handle guest inquiries, confirm bookings, and coordinate with front desk and sales to maximize occupancy and guest satisfaction.

The ideal candidate has at least one year of experience in a five-star hotel and fluent Arabic, with strong communication skills and a professional appearance. Join us to deliver exceptional service, process reservations accurately, and contribute to a memorable guest experience at The

Qualifications

• Minimum one year experience in the same position in a 5 star hotel.
• Fluent communication in Arabic.

Responsibilities

• Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process to resolve issues, delight, and build trust
• Anticipate guests’ needs, including asking questions to better understand their needs and listening to guest preferences and acting on them whenever possible
• Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one’s voice, using the callers’ name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call
• Have a thorough knowledge of the entire hotel services and facilities and to be totally familiar with hotel reservation systems
• Answer inquiries of room rates, outlets and room locations. Determine the most appropriate room type to meet guest requirements and maximize room rate
• Process rooming lists and group blocks and indicate special requests and billing procedures
• Post advance deposits and keep accurate records of deposits.
• Accommodate and document special requests in an accurate and efficient manner.
• Explain guarantee and cancellation policies to callers.
• Have knowledge of Front desk, Sales and Accounts departments and how they relate to the Reservations department.
• Abide by the hotels policies and procedures
• Be familiar with changes in the rates and group enquiries
• Complete daily shift task list and aid others
• To be aware of inventory management and keep a constant check on the room types available throughout the day
• To have an understanding of departmental goals and projections for average rate and occupancy
• Use sales techniques when assisting guests in making reservations, including personalizing calls, obtaining complete guest needs, suggesting alternate dates or directing guests to sister properties on sold out days.
• Answer guest questions about property facilities/services (e.g., hours of operation, room availability, restricted dates, rates and room types, packages, promotions, entertainment, restaurants, special events).
• Assign confirmation/cancellation numbers and clearly relay this information to callers, giving them the option of emailing and/or faxing these numbers.
• Identify guest reservation needs by asking open-ended questions to obtain all necessary information
• Follow “up selling” techniques and sales strategies in order to maximize property revenue.
• Identify repeat guests using appropriate codes
• Comply with Hotel rules and regulations, grooming standards and time and attendance policies
• Any other duties as may reasonably be requested by the management team including assistance for large events or hotel functions.
• Carry out any other reasonable task (which may not be stated here) as requested.
• Assist in Task Force Teams for new openings.

Skills

Arabic (Fluent)

Education

High school diploma

Job description

• Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process to resolve issues, delight, and build trust
• Anticipate guests’ needs, including asking questions to better understand their needs and listening to guest preferences and acting on them whenever possible
• Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one’s voice, using the callers’ name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call
• Have a thorough knowledge of the entire hotel services and facilities and to be totally familiar with hotel reservation systems
• Answer inquiries of room rates, outlets and room locations. Determine the most appropriate room type to meet guest requirements and maximize room rate
• Process rooming lists and group blocks and indicate special requests and billing procedures
• Post advance deposits and keep accurate records of deposits.
• Accommodate and document special requests in an accurate and efficient manner.
• Explain guarantee and cancellation policies to callers.
• Have knowledge of Front desk, Sales and Accounts departments and how they relate to the Reservations department.
• Abide by the hotels policies and procedures
• Be familiar with changes in the rates and group enquiries
• Complete daily shift task list and aid others
• To be aware of inventory management and keep a constant check on the room types available throughout the day
• To have an understanding of departmental goals and projections for average rate and occupancy
• Use sales techniques when assisting guests in making reservations, including personalizing calls, obtaining complete guest needs, suggesting alternate dates or directing guests to sister properties on sold out days.
• Answer guest questions about property facilities/services (e.g., hours of operation, room availability, restricted dates, rates and room types, packages, promotions, entertainment, restaurants, special events).
• Assign confirmation/cancellation numbers and clearly relay this information to callers, giving them the option of emailing and/or faxing these numbers.
• Identify guest reservation needs by asking open-ended questions to obtain all necessary information
• Follow “up selling” techniques and sales strategies in order to maximize property revenue.
• Identify repeat guests using appropriate codes
• Comply with Hotel rules and regulations, grooming standards and time and attendance policies
• Any other duties as may reasonably be requested by the management team including assistance for large events or hotel functions.
• Carry out any other reasonable task (which may not be stated here) as requested.
• Assist in Task Force Teams for new openings.

Qualifications

Minimum one year experience with the same position in a 5 star hotel and a high school degree

Fluent Communication in Arabic

Additional Information

• Be proactive and use good judgement when dealing with challenging situations
• Act with professionalism and integrity
• Be transparent in your motives, methods and expected results
• Conduct business honestly & fairly
• Keep sensitive information confidential

Company Description

The Iconic Rixos Gulf Hotel Doha introduces a unique lifestyle and luxurious services and products, Rixos warm hospitality, the vibrant Entertainment programs, and the trendy and distinguished ALL INCLUSIVE Food and Beverage concepts with 378 beautifully appointed guest Rooms, dream bedding and luxurious atmosphere. Join our motivated and vibrant Team as Reservations Agent and build your career with us.