Registration Senior Specialist

University of Doha for Science & Technology; Doha; On-site; QAR 60,000 - 110,000; Full time

Job summary

University of Doha for Science and Technology (UDST) seeks an experienced academic administrator to manage graduation processes, audits, and artifacts for eligible graduates. You will collaborate with Colleges and university units to ensure accurate records, timely communications, and fair award practices.

The role requires a Bachelor’s degree with 6+ years in academic administration, strong English proficiency, and preferred Arabic language skills.

Qualifications

• Bachelor’s degree required; Master’s degree or professional certification preferred.
• Minimum 6 years of relevant experience in academic administration, student services, or related field.
• Fluent written and spoken English; Arabic proficiency preferred.

Responsibilities

• Compile the list of students eligible for graduation and collaborate with stakeholders to develop a comprehensive list of potential graduates.
• Prepare graduation confirmation letters and other documentation to facilitate timely correspondence.
• Conduct graduation audits on student records for accuracy and compliance with policies.
• Collaborate with Colleges to identify and resolve discrepancies in student records.
• Facilitate the graduation process by confirming graduates, identifying high achievers for awards, and preparing certificates.

Skills

Fluent English

Fluent Arabic

Education

Bachelor’s degree in a relevant field

Master’s degree or professional certification preferred

Job description

Overview

University of Doha for Science and Technology (UDST) was officially established by the Emiri Decision No13 of 2022, and it is the first national university specializing in academic applied, technical, and professional education in the State of Qatar. UDST has over 70 bachelor's and master's degree programs, diplomas, and certificates. The university houses 5 colleges: The College of Business, the College of Computing and Information Technology, the College of Engineering and Technology, the College of Health Sciences, and the College of General Education, in addition to specialized training centers for individuals and companies. UDST is recognized for its student-centered learning and state-of-the-art facilities. Its world-renowned faculty and researchers work on developing the students’ skills and help raise well-equipped graduates who proudly serve different sectors of the economy and contribute to achieving human, social, and economic development goals nationally and internationally.

With more than 800 staff and over 8,000 students, UDST is the destination of choice for applied and experiential learning. The University is recognized for its student-centered learning and state-of-the-art facilities. Our faculty are committed to delivering pedagogically-sound learning experiences that incorporate innovative learning technologies. Our aim is to enhance students’ skills and help develop talented graduates who can effectively contribute to a knowledge-based economy and make Qatar’s National Vision 2030 a reality.

Responsibilities

• Compile the list of students eligible for graduation and collaborate with stakeholders to develop a comprehensive list of potential graduates.
• Prepare graduation confirmation letters and other graduation documentation to facilitate timely and effective correspondence.
• Conduct graduation audits on student records to ensure accuracy, completeness, and compliance with graduation requirements, university policies, and procedures.
• Collaborate with Colleges to identify and resolve discrepancies in student records.
• Facilitate the graduation process by:
  • Confirming graduates.
  • Identifying high achievers for academic awards.
  • Executing the graduation communication plan.
  • Preparing certificates and graduation correspondence.
  • Conferring degrees upon successful completion.

• Respond to inquiries from students, faculty, and other stakeholders regarding graduation requirements, academic awards, and related matters.
• Collaborate with Colleges and relevant Business Units to ensure fair and transparent selection processes for academic awards and recommend changes as required.
• Determine academic award recipients based on established criteria and guidelines and communicate decisions to recipients.
• Assist in preparing award certificates and related materials.
• Maintain accurate records of award recipients and ensure student records are updated accordingly.
• Liaise with the Admissions and Registration Directorate and Financial Division to ensure timely payment of monetary awards to recipients.
• Collaborate with the Marketing and Communications Directorate, Colleges, and other stakeholders in planning, organizing, and executing graduation and academic awards ceremonies.
• Review and recommend changes to Graduation Policies and Procedures and Academic Awards criteria.
• Assist with the registration process at the beginning of each semester to provide timely and accurate services to students.
• Assist in coordinating updates to the Academic Catalog.
• Perform miscellaneous job-related duties as assigned.

Qualifications

Qualifications & Experience

• Bachelor’s degree in a relevant field required; Master’s degree or professional certification preferred.
• Minimum 6 years of relevant experience in academic administration, student services, or a related field.
• Fluent written and spoken English required.
• Fluent written and spoken Arabic preferred.