Procurement Manager

Employment; Doha; On-site; QAR 120,000 - 190,000; Full time

Job summary

Society in Qatar seeks a Procurement Manager to lead cross-functional procurement across hospitality, wellness and F&B operations. You will shape strategy, manage supplier relationships, and drive value while ensuring brand standards across multiple sites.

The role reports to the Operations Director and oversees a Senior Procurement Officer and two site-based supervisors, with governance and cost-savings as core KPIs.

Qualifications

• Minimum 5 years' experience in Procurement Manager or Senior Procurement role in hospitality or multi-site F&B.
• End-to-end procurement: strategy, sourcing, supplier management, and performance monitoring.
• Experience across hospitality categories: F&B, FF&E, OS&E, gym equipment, spa, uniforms, cleaning, IT, marketing, services.
• Experience with GCC/international procurement and managing budgets for cost savings.

Responsibilities

• Develop and deliver group procurement strategy aligned to objectives.
• Lead sourcing processes (RFI/RFQ/RFP) for all categories.
• Negotiate terms and manage supplier contracts and spend against budgets.
• Procure maintenance, capital projects, and openings.
• Ensure compliance with Qatar regulations and governance.
• Lead and develop senior staff.

Skills

Procurement management

Supplier management

Contract negotiation

Budgeting

Leadership

Cross-functional collaboration

Education

Bachelor's degree in Business Administration / Supply Chain

Tools

ERP systems (SAP / Oracle)

Microsoft Excel

Job description

Role Procurement Manager-Hospitality Industry preferably. Department Operations Division Society Sport Center Reporting To Operations Director Direct Reports Senior Procurement Officer, Warehouse Supervisor

Works Closely With: Operations Director, Finance Manager, Club Manager (Centro Mall), Regional Ops Manager, Head of Living, Facilities Management Supervisor, F&B Manager, IT Systems & Support Technician, External Suppliers & Contractors

Role and Purpose: The Procurement Manager is responsible for leading and delivering effective procurement across the Society portfolio, ensuring we source high-quality goods and services that represent best value while protecting our premium brand standards. This role plays a key part in supporting our growth as Qatar's leading multi-brand wellness and lifestyle group by building strong supplier partnerships, driving commercial efficiencies, and enabling the seamless delivery of products and services that underpin an exceptional member experience. The Procurement Manager reports directly to the Operations Director and leads a team comprising the Senior Procurement Officer, Facility Management Supervisor, and Warehouse Supervisor.

Key Responsibilities

Strategy & Planning

• Develop and deliver a Group procurement strategy aligned to business objectives, growth plans, and Society's premium brand standards.
• Build and maintain a procurement roadmap covering all categories — fitness equipment, F&B, spa & wellness, facilities, maintenance, retail, IT, and professional services.
• Identify opportunities for consolidation, cost optimisation, and total cost of ownership improvements across all spending categories.
• Contribute to annual budget planning alongside Finance and Operations, ensuring procurement commitments are accurately reflected.

Sourcing & Supplier Management

• Lead competitive sourcing processes (RFI, RFQ, RFP) across all procurement categories, ensuring transparency and best value.
• Identify, qualify, and onboard suppliers capable of meeting Society's quality, sustainability, performance, and compliance standards.
• Maintain a curated supplier register for Qatar and GCC markets, including preferred and approved vendor lists.
• Manage the full supplier lifecycle — onboarding, performance monitoring, review, renewal, and exit — with clear KPIs and SLAs.
• Build and sustain strategic supplier partnerships, acting as the primary relationship owner for key Group accounts.

Contract Negotiation & Commercial Management

• Negotiate commercial terms, pricing structures, payment terms, and contractual obligations across all supplier agreements.
• Own the Group's supplier contract library, ensuring all agreements are current, compliant, and commercially advantageous.
• Work closely with Finance and, where required, legal counsel on contractual risk, warranties, indemnities, and dispute resolution.
• Monitor spend against contracts and budgets, escalating variances and recommending corrective actions.

Facilities, Maintenance & Capital Projects

• Procure planned and reactive maintenance services, engineering support, and specialist contractors across all sites.
• Support capital projects including club refurbishments, new location openings, and fitness equipment upgrades.
• Work in partnership with the Facility Management Supervisor to ensure all facilities-related procurement is delivered on time and within budget.
• Ensure compliance with Qatar health, safety, and building regulations across all contractor and supplier engagements.

Operations & Category Management

• Manage procurement across key categories: gym equipment, F&B supplies, spa products, retail merchandise, uniforms, IT hardware and software, marketing materials, and professional services.
• Coordinate with the Warehouse Supervisor to ensure stock levels, receiving processes, and inventory management align with operational requirements.
• Manage import logistics, customs clearance coordination, and supplier lead times to minimise supply chain disruption.
• Drive continuous improvement in procurement processes, systems, and controls.

Governance & Compliance

• Ensure all procurement activity complies with Qatar commercial law, Group financial policies, and Al Mana Group governance frameworks.
• Maintain accurate procurement records, spend analytics, and reporting for the Operations Director and Finance Manager.
• Implement and enforce purchasing controls, authorisation limits, and approval workflows.

Team Leadership

• Lead, develop, and performance-manage the Senior Procurement Officer and Warehouse Supervisor.
• Set clear objectives, provide regular feedback, and support the professional development of direct reports.
• Foster a collaborative, high-performance culture within the procurement function.

What Success Looks Like (KPIs)

• Cost savings and value delivered against procurement budget targets.
• Supplier performance: SLA and KPI compliance across key categories.
• Contract coverage: percentage of spend under active, managed contracts.
• PPM completion rate and reactive maintenance SLA compliance (via Facility Management Supervisor).
• Procurement cycle time: speed from requisition to purchase order.
• 100% compliance with Qatar commercial regulations and Al Mana Group governance standards.
• Senior Procurement Officer and Warehouse Supervisor team engagement and development.

Experience & Qualifications

Experience

• Minimum 5 years' experience in a Procurement Manager or Senior Procurement role within a hospitality, leisure, wellness, or multi-site F&B environment, where category breadth and premium service standards are essential.
• Demonstrated expertise in end-to-end procurement: strategy, sourcing, supplier management, contract negotiation, and performance monitoring.
• Proven track record procuring across a broad range of hospitality categories — F&B and beverage supplies; FF&E (furniture, fixtures & equipment); OS&E (operating supplies & equipment); fitness and gym equipment; spa & wellness; uniforms and linen; cleaning, hygiene and consumables; facilities, MEP and maintenance; retail merchandise; IT; marketing; and professional services.
• Hands-on experience across both capital procurement (fit-out, FF&E, equipment and new openings) and day-to-day operational procurement (consumables, supplies and services).
• Experience supporting venue openings and refurbishments — including FF&E and OS&E specification, sourcing and delivery to opening deadlines — within a hospitality or leisure setting.
• Experience managing complex supplier contracts and negotiating commercial agreements in a GCC or international environment.
• Proven experience managing procurement budgets and delivering cost savings without compromising quality or brand standards.
• Track record of leading and developing a small procurement or operations team.
• Experience working cross-functionally with Finance, Operations, and Facilities teams.
• Familiarity with Qatar or GCC supplier markets, import/logistics processes, and relevant commercial regulations is highly desirable.
• Experience with procurement technology (ERP systems, e-procurement platforms, spend analytics tools) is advantageous.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field.
• CIPS Level 4 or above (Chartered Institute of Procurement & Supply) - or working towards.
• CIPS Level 5/6 (MCIPS) is highly desirable.
• Additional qualifications in facilities management, project management (PRINCE2), or health & safety (NEBOSH/IOSH) are advantageous.
• Proficiency in Microsoft Excel (advanced), ERP systems (SAP, Oracle, or equivalent), and contract management software.

Key Competencies

• Commercial acumen — confident negotiator with a strong grasp of cost drivers, contract structures, and value optimization.
• Strategic thinking — ability to set and deliver a procurement strategy that supports business growth and brand excellence.
• Supplier relationship management — skilled at building and sustaining partnerships with suppliers at all levels.
• Analytical capability — strong spend analysis, cost modelling, and data-driven decision-making skills.
• Leadership — confident team leader who sets clear direction, develops capability, and holds people accountable.
• Stakeholder management — credible and influential at all levels across the Group.
• Attention to detail — rigorous approach to contract review, spend tracking, and compliance.
• Organisation & prioritisation — able to manage a broad workload across multiple categories and sites simultaneously.
• Integrity & governance — demonstrates the highest standards of commercial ethics and governance.