HR Assistant Cum Receptionist

SFAI QATAR -Santa Fe Associates; Doha; On-site; QAR 50,000 - 73,000; Full time

Job summary

SFAI Qatar - Santa Fe Associates is seeking a front office receptionist in Doha to greet visitors, answer calls, and direct inquiries.

You will maintain personnel records, update internal databases, assist with payroll, timesheets and HR reports, draft guidelines, and contribute with a proactive, cost-aware mindset.

Ideal candidates have 1–2 years of experience, fluent English and Arabic, excellent communication, and immediate availability in Qatar.

Qualifications

• Bachelor's degree or diploma required.
• 1–2 years of relevant experience in a similar role.
• Knowledge of Qatar employment/labor laws; QFC regs an advantage.
• Proficiency in MS Office and HRIS.
• Excellent communication and interpersonal skills.
• Excellent organizational skills.
• Candidates must be available in Qatar to join immediately.
• Bilingual in English and Arabic.

Responsibilities

• Handling incoming calls and greeting visitors and applicants.
• Maintaining physical and digital personnel records like employment contracts and PTO requests.
• Update internal databases with new hire information.
• Create and distribute guidelines and FAQ documents about company policies.
• Assist in payroll and timesheet preparation.
• Publish and remove job ads.
• Schedule job interviews and contact candidates as needed.
• Prepare reports and presentations on HR-related metrics like total number of hires by department.
• Respond to employees questions and or inquiries.
• Track office supply inventory and order office supplies as needed using cost-effective approach.
• Process and distribute office mail type and distribute correspondence make copies etc
• Maintain orderly conference rooms workrooms pantry and reception.

Skills

Communication skills

Interpersonal skills

Organizational skills

Bilingual English/Arabic

Education

Bachelor's degree or diploma

Tools

MS Office

HRIS

Job description

Front office receptionist responsibilities include:

Responsibilities

• Handling incoming calls and greeting visitors and applicants
• Maintaining physical and digital personnel records like employment contracts and PTO requests
• Update internal databases with new hire information
• Create and distribute guidelines and FAQ documents about company policies
• Assist in payroll and timesheet preparation
• Publish and remove job ads
• Schedule job interviews and contact candidates as needed
• Prepare reports and presentations on HR-related metrics like total number of hires by department
• Respond to employees questions and or inquiries
• Track office supply inventory and order office supplies as needed using cost-effective approach
• Process and distribute office mail type and distribute correspondence make copies etc
• Maintain orderly conference rooms workrooms pantry and reception

Requirements

• Bachelor's degree or diploma.
• Must have 1-2 years of relevant experience in a similar role.
• Good knowledge of Qatar employment/labor laws. Knowledge in QFC employment regulations is an advantage.
• Proficiency in MS Office and HRIS.
• Excellent communication and interpersonal skills.
• Excellent organizational skills
• Candidates must be available in Qatar to join immediately.
• Bilingual is a must
• English and Arabic speaker.