Contracts Specialist I

Airswift; Doha; On-site; QAR 300,000 - 420,000; Full time

Job summary

Airswift is seeking a Contracts Specialist I in Doha, Qatar. You will manage contracts and coordinate interfaces with partners, regulators, and third parties, ensuring adherence to project requirements and company rules.

You will oversee the full tendering process for EPC or major projects, prepare tender documentation, and facilitate award and contract execution. English fluency and strong contract knowledge are essential.

Qualifications

• Graduate degree from a recognised university in the discipline.
• 8+ years of contract management experience on onshore/offshore oil & gas projects.
• Fluent in English (speaking and writing) with strong communication skills.
• Good knowledge of standard contracts and CFT process.
• Good knowledge of Ariba for tender execution.

Responsibilities

• Coordinate and administer the full tendering process for EPC and major projects contracts, ensuring compliance with procedures and governance.
• Prepare and issue Call for Tender (CFT), Invitations to Tender (ITT), Tender Evaluation Procedures and related documentation.
• Ensure tender documentation quality and coordinate with technical, procurement, legal, finance and project teams for timely readiness.
• Liaise with project managers and technical authorities to embed requirements into tender processes.
• Organise tender correspondence, bidder communications, tender registers and document filing systems.
• Monitor tender progress, identify risks/delays and provide cost/schedule improvement recommendations.
• Prepare Tender Recommendation Reports, Recommendations to Award and Contract Committee submissions; obtain approvals.
• Finalise contract documentation, coordinate execution and close pre-award activities.

Skills

English (fluent)

Contractual understanding

Communication skills

Education

Graduate degree

Tools

Ariba

S4HANA

Job description

Contracts Specialist I

ACCOUNTABILITIES

Ensure that the assigned contract(s) are well managed as per the company rules and project requirements. Ensure that all the interfaces with the concerned parties, including with partner/regulator/third parties, are correctly managed. Ensure that the contract processes are implemented on projects in accordance with the contracts & procurement rules of the company.

ACTIVITIES

Contract & Tender Administration

Promote and comply with Company HSE requirements, policies, procedures, applicable regulations, and confidentiality obligations in all activities. Coordinate and administer the full tendering process for EPC and major projects contracts, ensuring compliance with company procedures, governance requirements, and contractual due process. Prepare and issue Call for Tender (CFT) documentation, Invitations to Tender (ITT), Tender Evaluation Procedures, and related contractual documentation. Ensure consistency and quality of tender documentation and deliverables while coordinating with technical, procurement, legal, finance, and project teams to secure timely tender readiness. Liaise with project managers, technical authorities (DUET), and contracts & procurement to ensure technical, contractual, and commercial requirements are accurately incorporated into tender processes. Organise and manage tender correspondence, clarification meetings, bidder communications, tender registers, and document filing systems. Monitor tender progress, identify risks and delays, provide recommendations for schedule and cost improvements, and maintain stakeholder alignment throughout the tendering phase. Evaluate contractual submissions and support technical and commercial bid evaluations, including verification of guarantees, insurances, and contractual compliance requirements. Prepare Tender Recommendation Reports, Recommendations to Award, and Contract Committee submissions, and obtain all required approvals. Finalise contract documentation, coordinate contract execution and signature processes, and close out pre-award activities, including notification of unsuccessful bidders and archiving of records.

Contract Execution & Administration

Support the development and implementation of project contract management procedures, execution plans, and contractual strategies. Provide contractual advice to project teams and company representatives, and prepare, review, and validate contractual correspondence. Administer contractual documentation, maintain correspondence registers, and ensure accurate record management throughout the contract lifecycle. Manage change orders, contract amendments, claims, disputes, and counterclaims in coordination with project stakeholders and relevant entities. Ensure contractual guarantees, bonds, certificates, and insurance requirements are maintained and renewed in accordance with contractual obligations. Prepare and issue contractual certificates and support contractor performance monitoring. Coordinate contractor payment processes, including verification of monthly applications, invoice submissions, commitments, and expenditure tracking. Maintain contractual data and records within company systems, including PALM, Ariba, and S4HANA, ensuring accurate commitments, contract tracking, and payment follow-up. Monitor contract consumption, budget utilisation, contract expiry dates, and end-of-contract activities. Coordinate with C&P on project requirements, contract implementation, and compliance matters. Support EPC senior contract engineers and project teams in all contract administration activities. Manage the issuance and administration of call-off orders. Perform any additional duties assigned by management in support of project and business objectives.

QUALIFICATIONS & EXPERIENCE REQUIRED

Graduate degree from a recognised university in the discipline. Graduate with a good level of contractual understanding, with at least 8 years’ experience of contract management on onshore/offshore oil & gas projects. Fluent in English (speaking and writing) with sound communication skills. Good knowledge of standard contracts and CFT process Good knowledge of Ariba for tender execution. Good knowledge of S4HANA