Events Associate Manager

IQVIA LLC; Lisboa; Presencial; EUR 42 000 - 62 000; Tempo integral

Resumo da oferta

IQVIA is seeking an Events Associate Manager to lead planning, coordination, and delivery of exhibition booths for industry tradeshows and to support corporate and internal events. You will work with the Global Events team on regional and global programmes, ensuring high-quality stakeholder experiences across multiple regions.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, with on-site support at

Qualificações

• Bachelor’s degree in Event Management, Marketing, Communications, Business Administration, or Hospitality.
• 5+ years’ experience in event management and participation in industry tradeshows.
• Strong written and verbal English communication across regions.
• Understanding of marketing principles and event sponsorship value.

Responsabilidades

• Plan and deliver small-scale events independently and support larger projects with Global Events team.
• Coordinate venue proposals, AV, catering, signage, and branded assets.
• Manage on-site execution, timelines, budgets, and supplier relationships.
• Oversee delegate communications and event operations across regions.
• Support registration systems, surveys, and lead capture tools.

Conhecimentos

English communication

Project management

Stakeholder management

Time management

Multi-region collaboration

Formação académica

Bachelor’s degree in Event Management or related field

Ferramentas

Microsoft Office

Cvent

Descrição da oferta de emprego

Job Description – Events Associate Manager

This role is responsible for the planning, coordination, project management, and delivery of exhibition booths for industry tradeshows, as well as supporting the delivery of corporate marketing and internal events. Working independently on smaller projects and as part of a wider global events team on larger initiatives, the role plays a key part in ensuring high-quality event delivery and positive stakeholder experiences. Supporting primarily EMEA projects, with occasional support for the Americas, this position provides operational expertise and event management support to stakeholders delivering projects both remotely and onsite. Working closely with colleagues across the Global Events team, the role contributes to the successful delivery of regional and global event programmes while ensuring a consistent and high-quality stakeholder experience. The role requires strong organisational skills, attention to detail, effective stakeholder communication, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Independently plan and deliver small-scale events and support larger, more complex projects alongside the Global Events team.
• Research and develop venue proposals through analysis and coordination with venue partners.
• Coordinate on-site execution, including venue setup, food and beverage, AV, printed assets, environmental signage, and branded merchandise.
• Project manage participation in selected industry tradeshows, covering logistics, creative deliverables, exhibit booths, and shipping.
• Collaborate regularly with exhibit houses to build strong relationships, maintain a thorough understanding of our stored assets, their systems, and ensure efficient handling of orders.
• Follow established processes and workflows while identifying opportunities to improve efficiency, consistency, and event delivery standards.
• Build and manage timelines, budgets, and supplier relationships to keep projects on track; maintain accurate financial records and process payments.
• Manage delegate communications and monitor event mailboxes.
• Perform ad hoc administrative tasks, including scheduling, documentation, and team support.
• Support the configuration and administration of event technology platforms, including registration systems, lead capture tools, surveys, and polling solutions.
• Work closely with global event colleagues, stakeholders, and suppliers across multiple regions to ensure consistent delivery standards and a seamless customer experience.
• Some on-site support may be needed at tradeshows or events.

Required knowledge, experience and education

• Bachelor’s degree in Event Management, Marketing, Communications, Business Administration, or Hospitality (advantageous, not essential).
• 5+ years’ experience in event management and participation in industry tradeshows.
• Strong written and verbal English communication skills, with the ability to collaborate effectively with stakeholders, suppliers, and project teams across multiple regions in a business environment.
• Understanding of marketing principles and how events and tradeshow participation can support audience engagement, brand visibility, and business objectives.
• Excellent communication, problem‑solving, and stakeholder management skills.
• Proven project management ability, including managing multiple projects and adapting to shifting priorities.
• Experience working with geographically dispersed teams and stakeholders across multiple regions, demonstrating strong cultural awareness and collaboration skills.
• Ability to learn quickly, work independently, and drive projects from start to finish in a remote environment.
• Strong time management and prioritisation skills to meet deadlines.
• People skills that build confidence and trust with clients and collaborators.
• Corporate experience preferred.
• Comfortable adopting new technologies, including AI‑powered tools, to improve efficiency, organisation, research, and event delivery.
• Proficiency in Microsoft Office applications is essential, including Outlook, PowerPoint, Excel, Word, and Teams.
• Experience with Cvent is advantageous.
• A passion for events and the ability to thrive in a fast‑paced environment will set you apart.

We know that meaningful results require not only the right approach but also the right people. Regardless of your role, we invite you to reimagine healthcare with us. You will have the opportunity to play an important part in helping our clients drive healthcare forward and Whatever your career goals, we are here to ensure you get there! We invite you to join IQVIA™.

Join IQVIA™. IQVIA is a leading global provider of clinical research services, commercial insights, and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com.

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

At IQVIA, we believe that diversity, inclusion, and belonging empower our mission to accelerate innovation for a healthier world. We create a culture of belonging by valuing the perspectives of all talented employees worldwide and providing them with the opportunity to power smarter healthcare for everyone, everywhere. When our talented employees bring their authentic selves and their diverse experiences to work, they enable us to accomplish extraordinary things. Multifaceted thought processes spark innovation. Multi‑talented collaboration harnesses innovation to deliver superior outcomes. Likewise, as part of this culture, IQVIA is committed to ensuring effective equality between women and men, integrating it as a strategic principle in its corporate and human resources policies.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create connections that accelerate the development and commercialization of innovative medical treatments. Everything we do is part of a journey to improve patient outcomes and population health worldwide. To get there, we seek out diverse talent with curious minds and a relentless commitment to innovation and impact. No matter your role, everyone at IQVIA contributes to our shared goal of helping customers improve the lives of patients everywhere. Thank you for your interest in growing your career with us.