Clinical Trial Coordinator

Thermo Fisher Scientific Inc.; Lisboa; Híbrido; EUR 35 000 - 52 000; Tempo integral

Resumo da oferta

Thermo Fisher Scientific Inc. in Lisbon, Portugal, seeks a Senior Clinical Trial Coordinator to provide administrative and technical support to the Project Team in a hybrid or office environment.

You will coordinate trial activities, manage regulatory documents, and assist with process improvements within the clinical operations landscape. The role requires a strong background in clinical trials, excellent English and local language skills, and the ability to train staff and onboard new team

Qualificações

• High/Secondary school diploma or equivalent with relevant formal qualification.
• Bachelor's degree is preferred for this role.
• 4+ years of relevant experience or equivalent combination of education and experience.
• Equivalent combinations of education, training and/or experience may be considered.

Responsabilidades

• Coordinate trial activities and support project teams in a cross-functional role.
• Review and document regulatory and study-related materials to ensure compliance.
• Maintain study documentation and provide training support as needed.
• Assist with meetings, minutes, and tracking of study metrics and actions.
• Support information systems including GoBalto and eTMF for trial management.

Conhecimentos

Teamwork

Organization

Communication

English proficiency

MS Office

Project coordination

Attention to detail

Formação académica

High/Secondary school diploma or equivalent

Bachelor's degree preferred

Ferramentas

GoBalto

eTMF

MS Office

Descrição da oferta de emprego

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Location: Portugal, Lisbon (Hybrid or Office) only

*Candidates must have the right to work in Portugal*

Position: Clinical Trial Coordinator

Join Us as a Senior Clinical Trial Coordinator - Make an Impact at the Forefront of Innovation.

We have successfully supported the top 50 pharmaceutical companies and more than 750 biotechs, spanning 2,700 clinical trials across 100+ countries in the last 5 years.

As part of our global team, you'll have the opportunity to provide administrative and technical support to the Project Team. As a Senior Clinical Trial Coordinator, you'll coordinate and facilitate project activities and may serve as a study lead, acting as a cross-functional liaison for the project team. You will act as a buddy during the onboarding phase and provide training to new staff as needed. Additionally, you will support departmental and cross-functional initiatives for process improvements and enhancements.

What You'll Do

• According to the specific role (Central or Local), coordinates, oversees and completes functions on assigned trials activities detailed on the task matrix.
• Performs department, Internal, Country and Investigator file reviews as assigned and documents findings in appropriate system.
• Ensures allocated tasks are performed on time, within budget and to a high quality standard. Proactively communicates any risks to project leads and line manager as appropriate.
• Supports the maintenance of study specific documentation and global support with specific systems, tools and trackers including but not limited to: study team lists, tracking of project specific training requirements, system access management for organization/vendor/clients, and tracking of project level activity plans in appropriate system. Ensures (e)TMF is up to date by following file review schedules and documents findings in appropriate system.
• Provides system support (i.e. GoBalto & eTMF).
• Supports RBM activities.
• Performs administrative tasks on assigned trials including but not limited to: timely processing of documents sent to Client (e)TMF as assigned, performing (e)TMF reviews, performing mass mailings and communications as needed, providing documents and reports to internal team members.
• Supports scheduling and organization of client and/or internal meetings with completion of related meeting minutes.
• Reviews and tracks local regulatory documents.
• Transmits documents to client and centralized IRB/IEC.
• Analyzes and reconciles study metrics and findings reports. Assists with clarification and resolution of findings related to site documentation.
• Maintains vendor trackers.
• Assists with coordination, compilation and distribution of Investigator Site File (ISF) and Pharmacy binder materials and non-clinical study supplies to sites.
• Assists with study-specific translation materials and translation QC upon request.
• May attend Kick-off meeting and take notes when required.

Education and Experience Requirements

• High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification.
• Bachelor's degree preferred.
• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 4 years).
• In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.

Knowledge, Skills and Abilities

• Ability to work in a team or independently as required
• Strong organizational skills and attention to detail, with proven ability to handle multiple tasks efficiently and effectively
• Proven ability to effectively analyze project-specific data/systems to ensure accuracy and efficiency
• Strong customer focus
• Demonstrated flexibility and adaptability to reprioritize workload and provide efficient support to meet changing project timelines
• Demonstrated ability to attain and maintain a good working knowledge of applicable Country Regulations, ICH Good Clinical Practices, and organization/Client SOPs and WPDs for all non-clinical/clinical aspects of project implementation, execution and closeout
• Excellent English language and grammar skills and proficient local language skills as needed
• Good presentation skills
• Excellent computer skills, proficient in MS Office (Word, Excel, and PowerPoint) and ability to obtain knowledge and master all clinical trial database systems
• Ability to successfully complete PPD clinical training program
• Self-motivated, positive attitude with effective strong interpersonal skills

Working Conditions and Environment

• Work is performed in an office/ laboratory/clinical/ and/or home office environment with exposure to electrical office equipment.
• Occasional drives to site locations.
• Potential Occasional travel required.