Specialist - Operations & Customer Service

Association of International Certified Professional Accountants; Warszawa; Hybrid; PLN 100,000 - 120,000; Full time

Benefits offered by this job

Life insurance

Retirement plan

Annual leave

Flexible benefits

Job summary

Association of International Certified Professional Accountants in Poland is seeking an Office Administrator to ensure smooth operations of the CIMA Poland office. You will handle administrative tasks, support staff and visitors, and act as the primary contact for candidates, students, and members in Europe.

You will report to Senior Manager, Europe Markets and work with a hybrid schedule. The role includes invoicing, supplier management, and customer support across Europe.

Qualifications

• 1+ years' experience in an administrative/support role including managing invoices and expenditures.
• Certificate of English language proficiency.

Responsibilities

• Support the team in delivery of administrative tasks including travel arrangements, meeting and event coordination, supplier management, and office management.
• Manage payment process for the office; raise purchase orders, manage invoices.
• Perform general administrative tasks such as filing, scanning, and mail correspondence.
• Responsible for reception responsibilities, accepting post/couriers, preparing and sending all documents that need to leave the office.
• Support prospective and current students and members in their interactions with the Association across Europe.
• Collaborate with immediate and partner teams to resolve customer issues.
• Offer suggestions and solutions to improve customer experience and internal processes.
• Encourage members and students to remain with CIMA and help work on their retention.
• Communicate with tuition providers and exam centres.

Skills

Administrative support

Invoice management

Customer service

Education

Certificate of English language proficiency

Job description

About the Role

This is an important role in our CIMA Poland office that helps the team to function to the highest standard, you're the eyes and ears operationally and administratively. You will ensure the smooth operations of the CIMA office in Poland by performing several administrative and support tasks. You'll be the main administrative contact for the Polish office for other CIMA divisions and visitors. You will undertake regional CIMA member and student support activity. You'll be a primary contact for candidates, students, and members in the European region.

About the Role

This is an important role in our CIMA Poland office that helps the team to function to the highest standard, you're the eyes and ears operationally and administratively. You will ensure the smooth operations of the CIMA office in Poland by performing several administrative and support tasks. You'll be the main administrative contact for the Polish office for other CIMA divisions and visitors. You will undertake regional CIMA member and student support activity. You'll be a primary contact for candidates, students, and members in the European region. You will report to Senior Manager, Europe Markets and use a hybrid work schedule.

You Will

Office administration

• Support the team in the delivery of administrative tasks, including travel arrangements, meeting and event coordinaton, supplier management, and office management.
• Manage payment process for the office; raise purchase orders, manage invoices.
• Perform general administrative tasks such as filing, scanning, and mail correspondence.
• Responsible for reception responsibilities, accepting post/couriers, preparing and sending all the documents that need to leave the office.

Customer Service

• Support prospective and current students and members in their interactions with the Association across Europe.
• Collaborate with immediate and partner teams to resolve customer issues.
• Offer suggestions and solutions to improve customer experience and internal processes.
• Encourage members and students to remain with CIMA and help work on their retention.
• Communicate with tuition providers and exam centres.

You Have

• 1+ years' experience in an administrative/support role including managing invoices and expenditures
• Certificate of English langauge proficiency

How we support you

We provide flexibility to help you achieve a good work-life balance. You'll be part of a global, diverse team who foster an environment of inclusion and belonging where you are valued for who you are and where you come from.

Benefits

• life insurance
• a retirement plan
• annual leave
• flexible options for you to choose benefits that are right for you, your family and your lifestyle.

We believe in non-stop learning and are committed to investing in learning opportunities that help you reach your full potential and support your continued development.

About Us

At The Association, a Great Place to Work-Certified company, we are transforming the accounting and finance profession. We are future-focused, empowering the world's most accomplished accountants to stay relevant, meet today's demands, and prepare for tomorrow's challenges through quality education, resources, and training.

The Annual Salary Range for this role is: zł100,000 - zł120,000

If you'd like to understand more on the salary range, please contact [e-mail]

Learn more about The Association on LinkedIn and our Career Site.

#GreatPlacetoWork

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

Additional Information