Specialist - Business Travelers

Vialto; Polska; Hybrid; PLN 126,000 - 169,000; Full time

Job summary

A global mobility company in Poland is seeking an entry-level staff member for their Business Travelers Team. This role involves managing business travel and workforce deployments while ensuring compliance with all relevant regulations. The ideal candidate will communicate fluently in Polish and possess a minimum B1/B2 level in English, showcasing a proactive approach and great prioritization skills. This hybrid position requires some in-office visits each month and offers an exciting start to a career in Global Mobility.

Qualifications

• Minimum English proficiency needed is B1/B2, fluent Polish is a must.
• Experience or education related to global mobility is advantageous.
• Must have a proactive attitude and strong decision-making abilities.
• Ability to prioritize tasks effectively is crucial.

Responsibilities

• Manage business travel and workforce deployment processes.
• Ensure compliance with all relevant regulations.
• Act as the primary contact for employees on business trips.
• Collaborate with HR and local offices for efficient deployments.
• Maintain detailed records of all cases for compliance purposes.
• Identify risks related to workforce deployment and implement strategies.
• Liaise with multiple countries regarding regulatory issues.

Skills

English (B1/B2)

Fluent Polish

Proactive work approach

Strong prioritization skills

Education

Relevant Education or experience

Job description

Company Description

Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team.Globally, Vialto Partners has over 6,500 staff in over 50 countries around the world, and continues to grow.You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.

To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on Linkedin and Instagram.

Job Summary

The Business Travelers Team plays a key role in managing and supporting business travel and workforce deployments across multiple jurisdictions. Acting as the central point of contact for employees, clients, and internal stakeholders, this position ensures full compliance with PWD regulations and related immigration, tax, and labor laws. The role focuses on delivering a seamless travel and deployment experience while maintaining high standards of regulatory compliance, operational efficiency, and client satisfaction.

Key Responsibilities

• Manage the end-to-end business travel and permanent workforce deployment process, ensuring full compliance with Posted Worker Directive (PWD) requirements, including the manual submission of certifications and notifications.
• Ensure adherence to local, national, and international regulations related to immigration, tax, labor law, and social security in each deployment location.
• Serve as the primary point of contact for employees on business trips, providing guidance, resolving complex queries, and ensuring a smooth transition to host locations.
• Collaborate closely with HR teams, internal clients, and local offices to coordinate and support employee deployments efficiently.
• Work with third-party providers as needed to streamline deployment processes and ensure regulatory compliance.
• Maintain accurate and detailed records of all cases, documentation, and processes for auditability and reference.
• Proactively identify potential risks or compliance issues related to workforce deployment and implement effective mitigation strategies.
• Liaise with multiple countries and stakeholders to manage complex regulatory nuances and resolve cross-border challenges.

Qualifications

• English on min B1/B2 and fluent Polish
• Relevant Education or experience is an advantage
• Proactive work approach with the ability to make appropriate decisions
• Strong prioritization skills, capable of managing multiple tasks concurrently
• High levels of confidentiality and resilience in a busy role

Additional information

• This role is open in a hybrid working model with 1 time a month visit to our office.
• This is an entry-level position; we invite all those who would like to start their careers in Global Mobility!
• We are an equal-opportunity employer that does not discriminate on the basis of any legally protected status

For further information, and to apply, please visit our website via the “Apply” button below.