Site Management Associate

PSI CRO; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

PSI CRO is seeking an organized administrative support specialist to join our clinical research team in Warsaw. You will maintain databases, manage documents, coordinate communication with investigative sites, and assist with meetings and minutes.

Fluent in Polish and English, you will navigate MS Office with ease, prioritize tasks in a fast-paced environment, and contribute to delivering high-quality support across global projects at PSI CRO.

Qualifications

• College/University Degree (Life Sciences).
• Prior administrative experience in Clinical Research / CRO environment is preferred.
• Full working proficiency in Polish and English.
• Proficiency in standard MS Office applications.
• Excellent organisational, planning, and problem-solving skills.
• Ability to multi-task and work effectively in a fast-paced, team-oriented environment.

Responsibilities

• Maintain databases, tracking systems, and manage large volumes of documents
• Serve as the primary communication point for investigative sites and internal departments
• Coordinate site-specific query resolution, project training, and system access for site teams
• Assist with meeting arrangements, including preparation of draft agendas and minutes
• Handle incoming correspondence and calls efficiently

Skills

Polish (Polish language)

English (English language)

MS Office

Multi-tasking

Organisational skills

Planning skills

Problem-solving

Education

Life Sciences degree

Tools

MS Office

Job description

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 3000 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

Job Description

Join our international team as a key support for clinical research projects. Your responsibilities will include:

• Maintain databases, tracking systems, and manage large volumes of documents
• Serve as the primary communication point for investigative sites and internal departments
• Coordinate site-specific query resolution, project training, and system access for site teams
• Assist with meeting arrangements, including preparation of draft agendas and minutes
• Handle incoming correspondence and calls efficiently

You will streamline communication, maintain systems, and manage documents & information to support the success of our clinical research projects.

Qualifications

• College/University Degree (Life Sciences)
• Prior administrative experience in Clinical Research / CRO environment is preferred
• Full working proficiency in Polish and English
• Proficiency in standard MS Office applications
• Excellent organisational, planning, and problem-solving skills
• Ability to multi-task and work effectively in a fast-paced, team-oriented environment

Additional Information

We offer:

• We value your time so the recruitment process is as quick as 2 meetings
• We'll prepare you to do your job at highest quality level with our extensive onboarding and mentorship program
• You’ll have excellent working conditions - spacious and modern office in convenient location, and friendly, supportive team who love to hang out together
• You’ll have permanent work agreement at a stable, privately owned company
• We care about our employees - aside from competitive salary, you’ll have good work-life balance with flexible working hours and additional days off, life and medical insurance, sports card, lunch card
• We're constantly growing which means opportunities for personal and professional growth

Make the right call and take your career to a whole new level. Join the company that focuses on its people and invests in their professional development and success.