Site Contract Specialist

Alimentiv; Województwo pomorskie; Remote; PLN 120,000 - 180,000; Full time

Job summary

Alimentiv is seeking a Site Contract Specialist to execute, negotiate, and administer site contracts and related documents, including confidentiality agreements and clinical trial-related documents. The role requires coordinating with sites, sponsors, vendors, and internal stakeholders to ensure timely execution in line with regulatory standards.

You will train staff on internal processes and assist in developing contracting templates, while supporting Legal and Compliance on full-service

Qualifications

• 1-3 years of related site contract experience.
• Post-secondary certificate/diploma (College, Training Institute, etc.).
• Fluent written English; knowledge of other languages is a plus.

Responsibilities

• Coordinate the review and negotiation of new site contracts and amendments and secure approvals from internal stakeholders, sponsors and sites.
• Ensure all work and final documents align with SOPs, project protocols, and regulatory standards; engage outside counsel as required.
• Assist in developing site contracting processes and templates; act as escalation point for contract coordinators.

Skills

Contract negotiation

English proficiency

Site contract management

Regulatory compliance

Education

Bachelor's degree

Paralegal certificate (optional)

Job description

The Site Contract Specialist will be responsible for the execution, negotiation and administration of assigned site contracts and supporting documents including, confidentiality agreements, clinical trial agreements, letters of indemnity and authorization. The incumbent will coordinate with sites, sponsors, vendors and internal stakeholders to facilitate the timely execution of contracts in accordance with project, corporate, industry and regulatory best practices and guidelines. Provide training on internal site contract processes and some mentoring of department staff. Support the department and company in achieving objectives and strategic goals.

Site Contract Management and Execution

• Coordinatethe review and negotiation of new site contracts and amendments and secure the approvals from internal stakeholders, sponsors, and clinical trial sites, required for the execution of contracts and supporting documents on a timely basis.
• Ensure all work and final documents [including storage of] align with SOP's and project protocols, corporate, industry and regulatory standards and legal best practices. Engage the services/guidance of outside legal counsel as required.

Ongoing Site Contract Process Development

• Support Manager, Contracts & Compliance in developing site contracting processes and policies
• Assist Manager, Contracts & Compliance in the creation and ongoing maintenance of site agreement templates
• Act as an escalation point for Contract Coordinators for legal or process questions arising in site contracts

Corporate Contract Services Support

• Provide support to the Legal team in the review and execution of corporate contracts including project orders, change orders and confidentiality agreements, particularly those related to full-service projects

Qualifications

• MINIMUM EXPERIENCE REQUIREMENTS: 1 - 3 years of related experience, post-secondary certificate / diploma (College, Training Institute, etc.)
• PREFERRED EXPERIENCE REQUIREMENTS: 4 - 6 years of related experience, (Honors) bachelor’s degree
• LANGUAGE REQUIREMENTS: High level of fluency in written English to facilitate contract negotiations; Knowledge of other languages (e.g. Polish, Hungarian, Spanish, French, Italian) is an asset

Additional Knowledge/Skills

• Preferred legal-related diploma, degree, designation or paralegal certificate
• Contract management and negotiation experience is required, preferably within the pharmaceutical, biotechnology, or contract research organization (CRO) industry
• Experience with clinical trial agreements and site contracts preferred

Working conditions

• Home based
• *Accommodations for job applicants with disabilities are available upon request

Accommodations for persons with disabilities are available on request in respect of all aspects of the recruitment and selection lifecycle. Requests can be directed to [e-mail]

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.