Senior Specialist Logistics Operations

Moderna Therapeutics; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

A leading biotech firm in Warsaw seeks a Logistics Systems Specialist to enhance operations with digital tools in their global distribution network. Key responsibilities include executing logistics tasks, monitoring shipments, and improving performance metrics. The ideal candidate will have 3-5 years in logistics, knowledge of the pharma industry, and proficiency in SAP. The role requires effective communication and a problem-solving mindset, offering competitive benefits in a collaborative environment.

Benefits

Best-in-class healthcare

Generous paid time off

Fitness and mental health support

Qualifications

• 3 to 5 years of experience in Distribution/Logistics and/or Supply Chain.
• Pharmaceutical and Biotech experience is preferred.
• Knowledge of customs handling for import/export.

Responsibilities

• Execute logistics operations across the global distribution network.
• Monitor shipment status and resolve delays.
• Own logistics master data and KPI dashboards.

Skills

Logistics expertise

SAP proficiency

Digital automation knowledge

Problem-solving skills

Effective communication

Education

BS/BA in Supply Chain/Operations/Logistics or Business Management

Tools

SAP

Logistics software

Job description

If you’re interested in this role, please apply in English and include an English version of your CV.**The Role**Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology, with a diverse pipeline of development programs across various diseases.As an employee, you'll be part of a continually growing organization, working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives.Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience, with the potential to make a significant impact on patients' lives worldwide.Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage. This hub provides critical functions, meeting the growing demand of Moderna’s global business operations. We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.As Logistics Systems Specialist, you will join Moderna’s global Logistics Operations Hub as a hands-on expert in operational execution and digital enablement. This individual contributor role blends deep logistics expertise with a digital-first mindset, empowering you to streamline global material flows through real-time visibility, intelligent automation, and robust system integration. You will serve as a first-line super-user of SAP and Moderna’s Logistics Control Tower, while collaborating cross-functionally with Quality, IT, Digital, and third-party logistics providers. This is a rare opportunity to drive innovation at the intersection of logistics and digital transformation in a high-impact, fast-paced environment.**Here’s What You’ll Do****Your key responsibilities will be:*** Execute day-to-day logistics operations across Moderna’s GDP-compliant global distribution network, including shipment bookings, export documentation, customs clearance, and exception management.* Track shipments in real time via Control Tower tools, identifying delays and driving resolution through coordination with brokers, partners, and 3PLs.* Own logistics master data setup, lane mapping, and packaging instructions across SAP and Control Tower platforms.* Configure and continuously improve KPI dashboards and self-service analytics that power proactive decision-making and operational transparency.* Monitor 3PL performance and analyze trends through digital dashboards to identify optimization opportunities for cost, speed, and service.**Your responsibilities will also include:*** Act as day-to-day super-user for SAP, Control Tower, and real-time visibility tools, coordinating system enhancements and troubleshooting with Digital and IT teams.* Support data integration and automation initiatives across APIs, EDI interfaces, Robotic Process Automation (RPA), and Generative AI agents.* Maintain and improve SOPs, Work Instructions, and Quality System documentation in alignment with GDP/GMP-compliant digital workflows.* Represent logistics systems and operational insights in cross-functional digital initiatives and transformation projects.* Partner closely with internal teams (Planning, Manufacturing, Quality, Digital) and external 3PLs to align system integration and data quality standards.* Support audits and inspections by providing system-generated evidence of compliance across Moderna’s global logistics network.**The key Moderna Mindsets you’ll need to succeed in the role:*** **“We digitize everywhere possible using the power of code to maximize our impact on patients.”** In this role, you will be a champion of system-based workflows, real-time analytics, and automation technologies. Your work will embody this mindset as you push the boundaries of digital logistics to reduce inefficiencies and deliver fast, compliant, and cost-effective material flows.* **“We behave like owners. The solutions we’re building go beyond any job description.”** As the go-to logistics systems expert, your ownership will be essential in proactively identifying issues, driving continuous improvement, and collaborating across teams and tools to ensure Moderna’s logistics network performs at its best—no matter the challenge.**Here’s What You’ll Need (****Basic** **Qualifications)*** Minimum of 3 to 5 years of experience within Distribution/Logistics and/or Supply Chain* BS/BA Degree is preferred (Supply Chain/Operations/Logistics or Business Management).* Strong preference towards Pharmaceutical and Biotech experience. Experience working in a cGMP and cGDP environment Good understanding of the Pharma industry & Supply Chain* Must demonstrate a strong understanding and knowledge of warehouse and transportation operations as well as customs handling for import / export.* Proficiency in English (verbal and/or written) required due to global collaboration needs.**Here’s What You’ll Bring to the Table (Preferred Qualifications)*** Prior experience with transportation of biopharmaceutical medicines is a plus* Previous experience in SAP or related ERP system is required.* Experience of logistics software (transport management system, warehouse management system, visibility tools)* Experience with automation and AI tools is a big plus* Demonstrate a strong and independent work ethic.* Demonstrate a Moderna mindset, acting with urgency, pursuing options in parallel, accepting risks, behaving like owner, learning fast* Clear and effective verbal and written communication skills are required.* You drive for results and demonstrate the ability to develop solutions.* Ability to manage multiple projects in a fast-paced environment* A desire to make an impact as part of a high-growth, transformational company that is **Bold, Relentless, Curious, and Collaborative.****Pay & Benefits****At Moderna, we believe that when you feel your best, you can do your best work. That’s why our global benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.*** Best-in-class healthcare, plus voluntary benefit programs to support your unique needs* A holistic approach to well-being with access to fitness, mindfulness, and mental health support* Family building benefits, including fertility, adoption, and surrogacy support* Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown* Savings and investments to help you plan for the future* Location-specific perks and extrasThe benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.**About Moderna**Since our founding in 2010, we have aspired to build the leading mRNA technology platform, theinfrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.By living our mission, values, and mindsets every day, our peopleare the driving force behind our scientific progress and our culture.Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity