Senior Program Manager

Xebia Group; Polska; Remote; PLN 210,000 - 320,000; Full time

Job summary

Xebia, a global AI-first, digital transformation and engineering partner, is seeking a Delivery/Program Manager to lead large-scale software programs for international clients. You will own end-to-end delivery, govern multi-stream initiatives, and ensure milestones align with scope and budget, while building strong client relationships.

You will oversee distributed teams, manage risks and dependencies, and drive structured change management.

Qualifications

• Proven experience leading large-scale IT or software programs (multi-year, multi-million EUR budgets) with full budget and delivery accountability.
• Experience managing distributed, multinational teams and external partners.
• Strong communication, facilitation, and negotiation skills in complex stakeholder environments.
• High ownership and decisive, able to operate independently.
• Practical knowledge of PMP or SAFe; certifications are a plus.
• Solid understanding of SDLC and modern software engineering practices.
• Fluent English (spoken and written).

Responsibilities

• Lead large, complex software programs for international clients with end-to-end accountability.
• Define program governance structures, escalation paths, and reporting.
• Oversee multi-stream delivery ensuring milestones within scope, time, budget.
• Manage dependencies across internal teams and external partners.
• Identify program risks, craft mitigation, drive corrective actions.
• Establish change management processes with traceability to requirements, scope, budget, contracts.
• Build trusted relationships with clients, sponsors, and stakeholders.
• Mentor Delivery Managers and align with goals, standards, and methods.
• Lead and grow effective program teams with transparency and accountability.

Skills

Program governance

Stakeholder management

Change management

Leadership

Risk management

Negotiation

SDLC knowledge

English fluency

PMP/SAFe awareness

Job description

Xebia is a global AI-first, digital transformation, and engineering partner. With over 25 years of experience and a team of 5,000 professionals across 16 countries, we help organizations design and build scalable products, platforms, and data-driven solutions.

We specialize in Artificial Intelligence, Data and Cloud, Intelligent Automation, and Digital Products, combining deep technical expertise with a strong focus on engineering excellence and a people-first culture.

In the CEE region, we’re a team of nearly 1,000 experts delivering modern applications, data platforms, and AI solutions for clients such as McLaren, Aviva, Deloitte, Spotify, Disney, ING, UPS, Tesco, Truecaller, AllSaints, Volotea, Schmitz Cargobull, Allegro, InPost, and many, many more. We work with leading technologies including AWS, Azure, GCP, Databricks, and Snowflake, and combine strong engineering culture with a consulting mindset and a continuous focus on growth and knowledge sharing.

You will be:

• leading large, complex software programs for international clients, from initiation through full delivery, with end-to-end accountability for outcomes,
• defining and owning program governance, including decision-making structures, escalation paths, and reporting frameworks,
• overseeing multi-stream program delivery, ensuring milestones are achieved within agreed timelines, scope, and budget,
• managing dependencies and alignment across internal delivery teams and selected external partners,
• proactively identifying program-level risks, defining mitigation strategies, and driving corrective actions where required,
• establishing and executing structured change management processes, ensuring full traceability between requirements, scope, budget, and contractual agreements,
• building strong, trust-based relationships with clients, sponsors, and key internal stakeholders,
• mentoring and supporting Delivery Managers, ensuring alignment with program goals, delivery standards, and ways of working,
• building and leading effective program teams, fostering transparency, accountability, and predictable delivery.

Your profile:

• proven experience leading large-scale IT or software programs (multi-year, multi-million EUR budgets) with full budget and delivery accountability (software house, consulting or outsourcing companies - large scale),
• experience managing distributed, multinational teams and collaborating with external vendors or partners,
• strong communication, facilitation, and negotiation skills, particularly in complex stakeholder environments,
• a high level of ownership and decisiveness, with the ability to operate independently and make informed trade-off decisions,
• a pragmatic, problem-solving mindset with a focus on outcomes rather than process for its own sake,
• practical knowledge of program and delivery frameworks (e.g. PMP, SAFe – certifications are a plus, not a requirement),
• solid understanding of software delivery lifecycles (SDLC) and modern software engineering practices,
• fluency in spoken and written English.

Work from the European Union region and a work permit are required.

Recruitment Process:

CV review – HR call – Interview – IIInterview – Decision