Senior Program Manager New Bulgaria; Poland; Romania

Xebia Group; Polska; Hybrid; PLN 260,000 - 380,000; Full time

Job summary

Xebia Group is seeking an experienced Delivery/Program Manager to lead large-scale IT programs for international clients. You will own governance, drive multi-stream delivery, manage cross-border teams and vendors, and mitigate risks to ensure on-time, on-budget outcomes.

The role requires strong leadership, communication in English, and a pragmatic focus on delivering tangible results in a fast-paced environment. EU work authorization is required, with travel as needed.

Qualifications

• Proven experience leading large-scale IT or software programs with budget accountability.
• Experience managing distributed, multinational teams and external partners.
• Strong communication, facilitation, and negotiation skills in complex environments.
• High ownership, decisive, able to trade off decisions independently.
• Pragmatic, outcomes-focused mindset with process-agnostic approach.
• Knowledge of program/delivery frameworks (PMP, SAFe is a plus).
• Solid understanding of SDLC and modern software engineering practices.
• Fluent in written and spoken English.

Responsibilities

• Lead large, complex software programs for international clients from initiation to delivery.
• Define and own program governance, escalation paths, and reporting.
• Oversee multi-stream delivery ensuring milestones meet timelines, scope, and budget.
• Manage dependencies across internal teams and external partners.
• Identify program risks, define mitigations, and drive corrective actions.
• Establish change management processes with traceability to requirements and budget.
• Build strong client relationships with sponsors and stakeholders.
• Mentor Delivery Managers to align with goals and standards.
• Lead and grow effective program teams for transparent, predictable delivery.

Skills

Program leadership

Stakeholder mgmt

Negotiation

Change management

Decision making

Risk management

Communication

Independent work

Education

Bachelor's degree in IT/CS

PMP or SAFe certification

Job description

Xebia is a global AI-first, digital transformation, and engineering partner. With over 25 years of experience and a team of 5,000 professionals across 16 countries, we help organizations design and build scalable products, platforms, and data-driven solutions.

We specialize in Artificial Intelligence, Data and Cloud, Intelligent Automation, and Digital Products, combining deep technical expertise with a strong focus on engineering excellence and a people-first culture.

In the CEE region, we’re a team of nearly 1,000 experts delivering modern applications, data platforms, and AI solutions for clients such as Millennium, ING, Play, Edenred, Arabian Drilling, FedEx, Leroy Merlin, Truecaller, Volotea, Schmitz Cargobull, and many, many more. We work with leading technologies including AWS, Azure, GCP, Databricks, and Snowflake, and combine strong engineering culture with a consulting mindset and a continuous focus on growth and knowledge sharing.

You will be:

• leading large, complex software programs for international clients, from initiation through full delivery, with end-to-end accountability for outcomes,
• defining and owning program governance, including decision-making structures, escalation paths, and reporting frameworks,
• overseeing multi-stream program delivery, ensuring milestones are achieved within agreed timelines, scope, and budget,
• managing dependencies and alignment across internal delivery teams and selected external partners,
• proactively identifying program-level risks, defining mitigation strategies, and driving corrective actions where required,
• establishing and executing structured change management processes, ensuring full traceability between requirements, scope, budget, and contractual agreements,
• building strong, trust-based relationships with clients, sponsors, and key internal stakeholders,
• mentoring and supporting Delivery Managers, ensuring alignment with program goals, delivery standards, and ways of working,
• building and leading effective program teams, fostering transparency, accountability, and predictable delivery.

Your profile:

• proven experience leading large-scale IT or software programs (multi-year, multi-million EUR budgets) with full budget and delivery accountability,
• experience managing distributed, multinational teams and collaborating with external vendors or partners,
• strong communication, facilitation, and negotiation skills, particularly in complex stakeholder environments,
• a high level of ownership and decisiveness, with the ability to operate independently and make informed trade-off decisions,
• a pragmatic, problem-solving mindset with a focus on outcomes rather than process for its own sake,
• practical knowledge of program and delivery frameworks (e.g. PMP, SAFe – certifications are a plus, not a requirement),
• solid understanding of software delivery lifecycles (SDLC) and modern software engineering practices,
• fluency in spoken and written English,

willingness to work from India during the first three months of the programme, either continuously or for at least 2–3 weeks during the initial months,

availability for frequent business trips to India thereafter, with the frequency tailored to the programme’s needs and evolving dynamics.

Work from the European Union and a work permit are required.

Recruitment Process:

CV review – HR call – Interview – Client Interview – Decision