Senior People and Payroll Specialist

Fortum; Województwo pomorskie; Hybrid; PLN 150,000 - 190,000; Full time

Benefits offered by this job

Hybrid work model

Private medical care

Life insurance

Multisport card

Job summary

Fortum is seeking a Senior People and Payroll Specialist to ensure reliable, accurate services for our internal customers. The role bridges People services and payroll, focusing on complex requests and high-quality processes.

You will coach colleagues, handle cross-country operations and participate in change projects such as mergers or reorganizations, while working in a hybrid model based in Gdansk, Poland.

Qualifications

• More than 5 years of experience in People Services, HR or payroll.
• Strong knowledge of Polish labour law and employment regulations.
• Fluent in Polish and English; Nordic languages are a plus.
• Experience with People SAP and payroll data maintenance.
• Ability to coach colleagues and manage complex service requests.

Responsibilities

• Provide reliable, accurate People and Payroll services to internal customers.
• Handle complex employee and manager service requests independently.
• Contribute to process development, quality assurance and compliance.
• Support automation and digitalization of processes.
• Coach and mentor colleagues and managers.

Skills

5+ years exp

People SAP

Time management systems

Polish labour law

Polish language

English language

Coaching

Payroll data maintenance

Self-organisation

Automation & digitalization

Tools

SAP

Payroll integrations

Job description

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Are you ready to grow your expertise in People and Payroll services and contribute to a great employee experience across the countries? We are looking for experienced Senior People and Payroll Specialist who can bring strong expertise in People and Payroll processes, handle more complex service needs independently, and contribute to developing high-quality services across the countries, while supporting the shift from manual work to self-service and automation.

About the role

As a Senior People and Payroll Specialist, you will ensure reliable, accurate and high-quality People and Payroll services for our internal customers. You will handle more complex employee and manager service requests independently, with a strong focus on customer centricity and first contact resolution.

You will work at the intersection of People services and payroll, contributing to smooth daily operations as well as process development, quality assurance, compliance follow-up and also some projects. You may also be involved in more demanding change situations, such as mergers or reorganizations, where strong process understanding, data accuracy and collaboration across stakeholders are essential.

As part of the senior role, you will coach and support colleagues and managers by sharing expertise on processes, tools, complex cases, labor law and collective agreement topics. This may include guiding colleagues in case handling, helping interpret process instructions, sharing best practices and acting as a trusted sparring partner in People and Payroll related matters.

The position is located in Gdansk, Poland. We work flexibly in a hybrid model that supports both personal and professional needs.

About you

You already have strong experience in either People Services or Payroll, and you are curious to broaden your competence by learning more about the other area. To succeed in this role, you are a customer-oriented and service-minded professional who enjoys working with both operational tasks and takin part of development activities. You are accurate, efficient and able to prioritize independently based on business needs. You collaborate well with others, take ownership of your responsibilities and are motivated by continuous learning and improving the employee experience. You have:

• More than 5 years of experience in People Services, HR, payroll or a similar role.
• Advanced level of knowledge in People SAP and solid experience in time management or benefits related systems including leading systems integrations.
• Proven experience working with Polish labor law and employment regulations is required as well as handling mergers or reorganizations from HR side independently.
• Fluent in Polish and English languages, any Nordic language is an advantage.
• Ability to handle complex employee and manager service requests independently and with good judgement.
• Experience in coaching, guiding or mentoring colleagues and managers in People, payroll, labor law or collective agreement related topics, for example by supporting case handling, explaining process steps, sharing tool knowledge or helping managers understand relevant employment-related requirements and processes.
• Ability to ensure accurate and compliant payroll and master data maintenance in collaboration of external payroll providers and internal stakeholders.
• You can organize your own work and you have good communication and collaboration skills
• Interest and skills to support automatization and digitalization of our processes

We offer you

We offer you a great opportunity to use your experience to make a broader impact, while continuing to deepen your expertise across both People Services and Payroll.

You will be part of a supportive and professional People and Payroll team where colleagues share knowledge, help each other succeed and continuously develop ways of working. Whether your background is stronger in People Services or Payroll, this is a great opportunity to learn more from both sides, build confidence in a wider field and contribute to high-quality services across the countries.

At Fortum, you will join an international and inspiring working environment in a Nordic energy company working for a better future. Our values guide how we work: we Aim high by continuously developing our services and ourselves, act With care by supporting each other and creating a positive employee experience, and Win together by collaborating across teams and countries. We support personal learning and professional development, and offer comprehensive benefits, flexible working hours and a hybrid working model to support your productivity, development and wellbeing. We are committed to building diverse teams where everyone feels included and is treated equally.

What else we offer:

• Contract of employment.
• Hybrid work model (we work 2 days per week from the office), Gdańsk, Marynarki Polskiej 197.
• Benefit package: private medical health care, life insurance, co-financing of Multisport card, lunch card, social funds, retirement pension plans (PPK), gifts and events for children and employees.
• Work-life balance initiatives: wellbeing platform, massages, educational webinars, Employee Programs, etc.
• Training & development: English lessons, e- learning platform, Casual dress code.
• Parking space available for booking.

If you would like to hear more about the position, please contact Maija-Liisa Hahl at [phone] or via [e-mail].

We are Fortum

Fortum is a Nordic energy company. Our purpose is to power a world where people, businesses and nature thrive together. We are one of the cleanest energy producers in Europe and our actions are guided by our ambitious environmental targets. We generate and deliver clean energy reliably and help industries to decarbonize their processes and grow. Our core operations in the Nordics comprise of efficient, CO2-free power generation as well as reliable supply of electricity and district heat to private and business customers. For our ~4,500 employees, we commit to be a safe and inspiring workplace. Fortum's share is listed on Nasdaq Helsinki.

Based on Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (commonly known as the GDPR), we would like to inform you that:

• The administrator of your personal data is Fortum Service Poland Sp. z o.o. with headquarters at Marynarki Polskiej 197 street, 80-868 Gdańsk, entered into the Register of Entrepreneurs of the National Court Register (KRS) under the number 0000912677, Tax Identification Number (NIP) 5833434050.
• Your personal data will be processed in order to carry out the recruitment process.
• You have the right to access your data and the right to rectify it, the right to request deletion of data, processing restrictions, the right to transfer data, the right to object and the right to lodge a complaint with the competent supervisory authority regarding the protection of personal data: the President of the Personal Data Protection Office.

Detailed information on the processing of your personal data can be found here:

We encourage you to read the full information on the processing of your personal data by the Administrator.

If you have any questions or concerns related to this information, please contact us at [e-mail] .

"I consent to the processing by Fortum Service Poland Sp. z o.o. with headquarters at Marynarki Polskiej 197 street, 80-868 Gdańsk, as the data administrator, of my personal data contained in this application in order to conduct the recruitment process for the position of Senior People and Payroll Specialist"

Please be advised that you have the right to withdraw your consent at any time without affecting the lawfulness of processing which was carried out on the basis of consent before its withdrawal.

If you need any reasonable adjustments during the recruitment process due to a disability or other circumstances, please let us know when applying. We will do our best to accommodate your needs.