Senior Payroll Specialist EMEA

Novocure; Kraków; Hybrid; PLN 120,000 - 168,000; Full time

Benefits offered by this job

Life Insurance

Performance Bonus

Private Medical Care

Job summary

Novocure in Kraków is seeking an experienced Senior Payroll Specialist EMEA to manage end-to-end payroll for multiple EMEA countries.

You will ensure accuracy, compliance, and timely delivery, coordinating with external providers and internal stakeholders. The role also focuses on process improvements, automation, and regional projects within the global organization.

Qualifications

• Minimum 5 years of hands-on payroll experience across multiple EMEA countries.
• Experience with end-to-end payroll processes, reconciliations, and year-end activities.
• Experience with payroll compliance, controls, and audits.
• Experience with payroll process improvements, implementations, or automation.
• Strong stakeholder and vendor management skills.
• Fluent English both written and spoken.

Responsibilities

• Independently manage end-to-end payroll processes for assigned EMEA countries.
• Coordinate monthly payroll activities with external providers and internal stakeholders.
• Perform payroll reviews, reconciliations, and variance analyses.
• Manage month-end and year-end payroll activities and related reporting.
• Ensure compliance with local payroll, tax, and social security regulations.
• Act as payroll SME and provide guidance to employees and partners.
• Drive payroll process improvements and automation initiatives.
• Share payroll expertise with team and cross-functional partners.

Skills

Advanced Excel

End-to-end payroll

SOX/compliance

Stakeholder management

Payroll provider coordination

Analytical skills

English communication

Confidentiality

Education

Bachelor's degree in Business/Finance/HR

Tools

SAP SuccessFactors

HRIS

Job description

Contract of employment, hybrid working model from Cracow office – Fabryczna Office Park (3 days from office, 2 days from home).

JOB SUMMARY:

We are looking for an experienced Senior Payroll Specialist EMEA to join Novocure's Payroll team in Cracow.

In this role, you will independently manage end-to-end payroll processes for an assigned portfolio of EMEA countries, ensuring accurate, compliant, and timely payroll delivery in collaboration with external payroll providers and internal stakeholders.

You will act as a subject matter expert for complex payroll matters, overseeing payroll controls, reconciliations, statutory compliance, and audit requirements while providing guidance to employees and business partners.

Beyond day-to-day payroll operations, you will have the opportunity to drive process improvements, standardization, and automation initiatives, as well as contribute to payroll implementations and regional projects within our global organization.

This position reports to the Manager, Payroll EMEA.

RESPONSIBILITIES:

• Independently manage end-to-end payroll processes for assigned EMEA countries, ensuring accurate and timely payroll delivery in compliance with local regulations, internal policies, and agreed deadlines.
• Coordinate monthly payroll activities with external payroll providers and internal stakeholders, including payroll inputs, validation, approvals, and funding.
• Perform payroll reviews, reconciliations, and variance analyses, investigating discrepancies, resolving complex payroll issues, and ensuring data accuracy.
• Manage month-end and year-end payroll activities, including statutory declarations, annual statements, accruals, and payroll-related reporting.
• Ensure compliance with local payroll, tax, and social security regulations, coordinating legislative changes with payroll providers and maintaining accurate payroll documentation.
• Act as a payroll subject matter expert and key point of contact, providing guidance and support to employees, HR, Finance, and other stakeholders across EMEA.
• Manage relationships with external payroll providers, monitoring service delivery, ensuring agreed standards are met, and escalating risks or recurring issues when necessary.
• Maintain strong payroll controls and support audit requirements, including SOX compliance, internal and external audits, and accurate documentation of payroll processes.
• Drive payroll process improvements, standardization, and automation, identifying opportunities to strengthen accuracy, efficiency, scalability, and employee experience.
• Prepare and review payroll reports, including vacation and overtime accruals, payroll costs, and other management reporting.
• Support payroll implementations and system changes, including new country or legal entity setups, vendor transitions, testing, and validation activities.
• Share payroll expertise and provide technical guidance to Payroll Specialists and cross-functional partners, while collaborating with HR, Finance, Legal, Tax, Benefits, and IT teams on regional and global initiatives.

WE ARE LOOKING FOR:

• Minimum 5 years of hands-on payroll experience, including responsibility for payroll operations across multiple EMEA countries and collaboration with outsourced payroll providers.
• Strong knowledge of end-to-end payroll processes, including payroll calculations, reconciliations, statutory requirements, controls, and year-end activities.
• Proven ability to independently manage complex payroll matters, investigate discrepancies, identify root causes, and drive issues through to resolution.
• Experience with payroll compliance, controls, and audits, including supporting internal or external reviews and maintaining accurate process documentation.
• Experience in payroll process improvements, implementations, or automation initiatives, with a focus on accuracy, efficiency, and standardization.
• Strong stakeholder and vendor management skills, with the ability to communicate effectively across different functions, countries, and seniority levels.
• Advanced Microsoft Excel skills, with the ability to analyze payroll data, perform reconciliations, and prepare accurate reports.
• Fluent English communication skills, both written and spoken, enabling effective collaboration within an international environment.
• Strong analytical, organizational, and problem-solving skills, with excellent attention to detail and the ability to manage multiple priorities and deadlines.
• A proactive, collaborative, and service-oriented mindset, with a strong sense of ownership, sound judgment, and commitment to confidentiality.

PREFERRED:

• Bachelor's degree in Business, Finance, Human Resources, or a related field, or equivalent professional education and relevant experience.
• Relevant payroll qualification or certification.
• Experience working with HRIS and payroll systems, particularly SAP SuccessFactors.
• Experience with SOX controls and compliance requirements.
• Previous involvement in payroll implementations, new country setups, or payroll vendor transitions.
• Experience working in a multinational, multicultural environment.

ABOUT US:

Novocure is a company with a powerful mission, to extend the lives of people living with some of the most aggressive forms of cancer. Here your work will have a direct impact on patients and those who care about them. Join a team of passionate, collaborative people who support each other, challenge one another, and innovate together. Here, you'll connect, grow, and make a real difference. We're a company with the drive of a startup and the strength that comes with 25 years of success.

Novocure operates at a rare crossroad, where advanced medical technology converges with cutting-edge biotechnology. We are the only company to develop and commercialize Tumor Treating Fields (TTFields), a proprietary, groundbreaking therapy designed to disrupt cancer cell division. With us you will find a unique combination of laboratory research alongside engineering development of advanced technologies. This fusion of disciplines positions us as true pioneers in oncology innovation, leading a new frontier in the treatment of aggressive cancers.

– innovation

– focus

– drive

– courage

– trust

COMPENSATION:

The annual base salary ranges from 120 000 PLN to 168 000 PLN gross yearly.*

This pay range is the range of base pay compensation within which Novocure expects to pay for this role at the time of this posting. Individual compensation within this range depends on a variety of factors, including, but not limited to, prior education and experience, job-related knowledge and skills demonstrated.

BENEFITS:

• Life Insurance
• Performance Bonus
• Private Medical Care
• ...and more!

NOVOFLEX – our trust-based hybrid work philosophy

We offer a flexible, trust-based hybrid working model for our office-based roles. Employees are asked to be in the office an average of three days per week, with the flexibility to choose which days work best for them. We understand that life is not always predictable, so if you need to adjust your schedule, such as leaving early, starting late, or working fewer days occasionally, we trust you to balance your time in a way that works for both you and Novocure.