(Senior) Business Application Specialist - Veeva Vault

af; Szczecin; Sur place; PLN 80 000 - 100 000; Plein temps

Avantages offerts par ce poste

Private medical care

Sports card

Restaurant card

Holiday bonus

Résumé du poste

edrone is looking for a (Senior) Business Application Specialist in Szczecin to manage Veeva Vault systems and provide second-level user support globally. The role involves optimizing business processes within Quality systems, engaging with stakeholders across the organization, and ensuring compliance and data quality.

The ideal candidate has a relevant academic degree, at least 3 years of industry experience, and strong English proficiency. The position offers a hybrid work model, flexible hours, and attractive benefits.

Qualifications

• 3+ years of experience in the medical device or pharmaceutical industry.
• 2+ years in a similar role (business application specialist/system owner).
• Hands-on experience with GxP systems and IT validation.

Responsabilités

• Act as Business Owner for Veeva Vault, providing global 2nd-level support.
• Drive system changes and manage requests in collaboration with stakeholders.
• Ensure Veeva Vault metadata quality and compliance.

Connaissances

GxP systems

Stakeholder management

Fluency in English

Problem-solving

Facilitation skills

Formation

Relevant academic degree (e.g., Life Science, IT, Engineering)

Outils

Jira

EDMS systems

Description du poste

# (Senior) Business Application Specialist - Veeva VaultConsultingal. Piastów 30, Szczecin## Coloplast Business CentreWymiar pracyPełny etatTyp umowyUoPDoświadczenieSpecjalista / MidTryb pracyPraca hybrydowa### Opis stanowiskaColoplast develops products and services that make life easier for people with very personal and private medical conditions. In Coloplast Business Centre we are responsible for global financial operations, orders administration, P&C, IT, Legal support, marketing & data analysis activities, and many others. If you have the right profile and the right amount of curiosity and ambition you can be a part of this exciting challenge. Curiosity works here!**About the department**You will join a global team in CPBC working with Quality in Global Operations, enabling compliant and efficient processes across Coloplast. As a part of our responsibility, we support and continuously improve certain business-critical GxP applications used across all business areas, ensuring they are robust, validated, and fit for purpose. Our work directly supports patient safety and regulatory readiness by strengthening how quality documentation and processes are managed globally.**About the job**As a (Senior) Business Application Specialist, you will improve and optimize the business processes within the quality systems domain, such as Veeva QualityDocs and Veeva QMS. You will be managing requests, questions, and other system and user support, which requires a good combination of IT system knowledge and business process understanding/experience. Furthermore, we expect you to communicate with stakeholders in both HQ Denmark and globally at our manufacturing sites and subsidiaries. Thus, you can engage in the technical discussions with IT and vendors, you understand user needs, and you know how to translate IT lingo and make it understandable for other stakeholders in the business.**Your responsibilities:*** Act as Business Owner for Veeva Vault and provide 2nd-level functional support to users globally* Drive system changes and enhancements in close collaboration with IT, vendors, and global stakeholders (including configuration, troubleshooting, change management and validation activities)* Maintain system documentation, governance, user access, and security compliance* Bridge business needs and technical solutions* Develop and deliver system training materials (incl. e-learning), and conduct training sessions* Prepare and contribute to internal/external audits and inspections related to the system* Ensure Veeva Vault metadata quality, and contribute to data structuring, standardization and data governance initiatives* Maintain and support the Read & Understand process for Document Control, ensuring correct workflows, logic and compliance* Ensure effective communication of system updates and announcement across organization**Requirements*** Relevant academic degree (e.g., Life Science, IT, Engineering or similar)* + 3 years of experience from medical device or pharmaceutical industry* + 2 years of experience from a similar role (business application specialist / system owner / SME in GxP domain / trainer)* Hands-on experience with GxP systems, GAMP, IT validation and test management will be an asset* Fluency in spoken and written English* Experience with test tools (e.g., Jira or similar)* Practical experience with EDMS systems will be an advantage* Experience in IT GxP projects (as SME, functional lead or project lead) will be an advantage* Experience with development and optimization of quality systems and processes will be an advantage**Competences*** Ability to bridge business and IT: translate user needs into technical requirements and explain technical topics in business language* Strong stakeholder management: build commitment and drive alignment across global stakeholders with different needs and priorities* Structured and compliant way of working: deliver changes with strong documentation, validation mindset, and audit readiness* Problem-solving attitude: troubleshoot issues, identify root causes, and implement sustainable improvements* Facilitation skills: lead workshops, training sessions, and change discussions with confidence**We offer*** Employment contract with 3 month-long probationary period* Hybrid and onsite work from our office in Szczecin* Flexible working hours, Mon-Fri* International work environment with Scandinavian culture* Opportunity to use and develop foreign languages in daily work* Fantastic work atmosphere full of respect and partnership* Internal trainings available in CPBC Academy* Great company events* Sports card* Private medical care* Restaurant card* Holiday bonus and occasional cards**That's not all! We have even more for you, if working onsite:*** Modern workplace* No dress code zone* Delicious coffee and fresh fruits* Transportation co-funding**Recruitment details**Please apply online with your CV in English.We will review all applications continuously and invite selected candidates further to the recruitment process. We will close the offer down once we find the best match to the role.Thank you!