Senior Administrative Coordinator

Niezastapiona; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Rich benefits package

Hybrid work model

International team

Job summary

Niezastapiona is seeking a Senior Administrative Coordinator in Warsaw to support managers and teams within an international environment. You will coordinate daily tasks, organize visitors and meetings, and assist with travel arrangements and expense reporting.

Strong English communication and organizational skills are essential. This role requires the ability to interact with executives and staff across time zones, handle confidential information, and work autonomously within a hybrid

Qualifications

• Fluency in English (spoken and written) at B2 level minimum.
• University degree preferred.
• Minimum of 1 year of administrative experience in an international environment is a plus.
• Proficiency in MS Office applications.

Responsibilities

• Conduct general secretarial/clerical duties and support office arrangements.
• Support managers and team with routine tasks and initiatives.
• Organize visitors’ agendas, receive guests and coordinate inquiries.
• Schedule meetings, trainings and events; liaise with vendors.
• Coordinate complex international travel and manage expense reports.
• Maintain communications with executives and internal/external clients.

Skills

English proficiency

Communication skills

Organization

Problem solving

Education

University degree

Tools

MS Office

Job description

# Senior Administrative CoordinatorMSD PolskaWarszawaLinkedInokoło 11 godzin temuPraca zdalnaAI Brief Check w trakcie generowania...Aplikuj na tę ofertęWyślemy Twój profil bezpośrednio do pracodawcy.Aplikuj przez Niezastąpiona## Opis stanowiskaJob DescriptionSenior Administrative CoordinatorThe Senior Administrative Coordinator will support managers and their teams within Data Integration & Automation hub.Job responsibilities require coordination of multiple tasks to complete work assignments, which include analytical thinking, organization skills, independent judgement, creativity, and problem-solving skills.This position also requires strong communication skills for effective interaction with administrative colleagues, company executives and internal/external clients/vendors both on-site and remotely to maintain overall workflow.Primary Responsibilities Include, But Are Not Limited To- Conduct general secretarial/clerical duties and support overall office arrangements- Support managers and team with variety of regular tasks and initiatives on daily basis- Organize and plan variety of visitors’ agendas; receive guests, provide guidance, and coordinate inquiries- Organize team’s meetings, trainings, and other events; help with overall preparation and contact with involved vendors- Organize complex international travel arrangements and manage expense reports- Support finance systems management as per management request- Communicate at a high level to effectively interact with company executives and their administrative/executive assistants and internal/external clients- Organize archiving activities as needed, including external vendor document management- Manage a correspondence of the department and coordinate an appropriate movement of documents and informationQualificationsThe individual must possess strong communication and people (social) skills; have some experience with event planning/coordination and general office arrangements- Fluency in English (spoken and written, B2 level minimum)- University degree preferred- Minimum of 1 year of administrative experience (international company would be an advantage); experience of dealing with different time zones is a plus- Proficiency in computer skills (MS Office applications)- Experience with international travel organization would be an advantage- Ability to handle and effectively prioritize many simultaneous assignments- Accuracy and attention to detail in all aspects of work- Responsive and solution-oriented attitude- Good organizational and communication skills (both in Polish and English) with the ability to foster good relationships with staff- Flexible and mature attitude with the ability to work unsupervised- High reliability, integrity, and confidentiality in handling jobsWe are offering- Independent work in an international team in a company with an established position on the market- Employment based on a permanent employment contract with a rich package of benefitsAdditional location(s) Compensation InformationRequired SkillsConfidentiality, Database Management, Event Planning, Executive Relationship Management, Extensive Traveling, File Management, International Travel Arrangements, Inventory Management, Office Administration, Office Management, Payment Handling, Prioritization, Processing Expense Reports, Project Coordination, Purchase Order Management, Secretarial Work, Travel and Expense Management, Travel Coordination, Vendor ManagementPreferred SkillsCurrent Employees apply HERECurrent Contingent Workers apply HERESearch Firm Representatives Please Read CarefullyMerck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.Employee StatusRegularRelocationDomesticVISA SponsorshipNoTravel Requirements10%Flexible Work ArrangementsHybridShiftNot IndicatedValid Driving LicenseNoHazardous Material(s)n/aJob Posting End Date11/16/2026- A job posting is effective until 11 59 59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.Requisition ID R424928