Security Team Assistant

UNIT4 NV; Wrocław; On-site; PLN 60,000 - 90,000; Full time

Job summary

UNIT4 NV in Poland is seeking a detail-oriented Team Assistant to support the Global Security organization, covering Information Security, Compliance, GRC, and Security Operations. You will help with day-to-day administration and coordination across security initiatives.

This role does not require deep security expertise; a willingness to learn and strong organizational ability are valued. You will liaise with security stakeholders, maintain documentation, and support audits and supplier

Qualifications

• Detail-oriented and highly organized.
• Strong organizational ability and attention to detail.
• Willingness to learn and adapt to security topics.
• Interest in security topics and SaaS environments.

Responsibilities

• Maintain and organize team documentation, trackers, and templates.
• Coordinate actions, deadlines, and internal reviews with stakeholders.
• Prepare briefing notes, slide decks, reports, and status updates.
• Support cross-functional information gathering for audits and assessments.
• Keep filing of historical records and evidence for audit readiness.

Skills

Organizational skills

Communication skills

Administrative support

Team coordination

Willingness to learn

Interest in security topics

Job description

We are seeking a detail-oriented and highly organized Team Assistant to support the Global Security organization, covering areas such as Information Security, Compliance, GRC, and Security Operations. This role ensures smooth day-to-day functioning of the team, supports administrative processes, and assists with coordination across ongoing security initiatives.

You do not need to be a security expert - but someone with strong organizational ability, a willingness to learn, and an interest in security topics. Supporting a small team of Security experts and liaising with wider Security stakeholders across the organization, you will have an opportunity to learn more about the workings of operational and information security in a SaaS organization.

Key Responsibilities

Team & Operational Support

• Maintain and update team documentation (e.g., process notes, trackers, security templates, shared folders).
• Support the team in tracking actions, deliverables, and internal deadlines (e.g., audits, customer questionnaires, internal reviews).
• Assist in preparing materials such as briefing notes, slide decks, reports, summaries, and status updates.
• Coordinate cross-functional information gathering for ongoing work (e.g., contacting stakeholders for evidence, updates, or approvals).

Communication & Coordination

• Act as a first point of contact for internal queries directed to the Security Team (triage messages, route to the correct team member, ensure timely follow-up).
• Help maintain structured communication channels, including Teams groups, shared inboxes, SharePoint pages, and intranet updates.
• Draft simple internal communications or updates for employees (e.g., reminders, awareness notices) based on guidance from the security team.

Project & Process Assistance

• Support Security, Compliance, and GRC initiatives by keeping trackers up to date (e.g., improvement actions, audit evidence, risk logs, supplier assessments).
• Help prepare materials for certification activities (ISO, SOC, C5, Cyber Essentials), customer questionnaires, or internal audits.
• Assist with coordinating inputs for security assessments, reviews, and project-related tasks.
• Maintain structured filing of historical records, reports, and evidence to support audit readiness and team efficiency.

General Administrative Support

• Ensure the team has organized working structures: shared calendars for key events, documentation libraries, and aligned filing standards.
• Manage team logistics such as meeting agendas, notes, follow-up actions, and maintaining process documents.