Remote Project Coordinator - Tender Governance & Analytics

Ework Group; Polska; Remote; PLN 60,000 - 90,000; Full time

Job summary

Ework Group is seeking a highly organized SuM Project Coordinator to ensure smooth daily operations and governance across a large Tender project. The role involves coordinating meetings, preparing materials, and maintaining structured project data across geographies.

The ideal candidate will be detail-oriented, proficient with Microsoft tools, and able to interact with stakeholders at various levels while upholding confidentiality and professionalism.

Qualifications

• Must have strong attention to detail and structured approach.
• Experience working with cross-functional and multinational teams preferred.
• Excellent written and verbal communication with stakeholders at all levels.

Responsibilities

• Manage end to end meeting logistics, including invitations, agendas and materials.
• Take accurate and comprehensive Minutes of Meetings (MoM), capturing decisions, action points, owners and deadlines.
• Track and follow up on action items to ensure accountability and timely completion.
• Maintain project documentation, shared folders and structured file management.
• Support the team in preparing high quality presentations for governance meetings, workshops and leadership updates.
• Create and maintain visual and structured slides in PowerPoint, ensuring clarity and consistency.
• Consolidate input from multiple stakeholders into clear summaries or visual formats.
• Support data collection, consolidation and basic analysis to drive project decision-making.
• Manage and update tracking tools, metrics, dashboards, and other project indicators in Excel.
• Identify data inconsistencies or process gaps and support the team in correcting them.
• Assist the team in the implementation of the Tender methodology.
• Help coordinate Tender-related workshops, documentation, templates, checklists and meeting follow-ups.
• Ensure transparency and collaboration by keeping tools, logs and deliverables updated.
• Act as a central point of contact for administrative tasks and internal communications.
• Support project governance, preparation of recurring reviews and cross-functional alignment.
• Manage ad hoc requests and administrative needs with flexibility and professionalism.

Skills

Attention to detail

Cross-functional collaboration

Stakeholder communication

Proactive mindset

Tools

Outlook

Teams

Excel

PowerPoint

SharePoint

OneNote

Planner tools

Job description

Ework Group is seeking a highly organized SuM Project Coordinator to ensure smooth daily operations and governance across a large Tender project. The role involves coordinating meetings, preparing materials, and maintaining structured project data across geographies.

The ideal candidate will be detail-oriented, proficient with Microsoft tools, and able to interact with stakeholders at various levels while upholding confidentiality and professionalism.