Purchasing Analyst

Biogen; Warszawa; Hybrid; PLN 93,000 - 125,000; Full time

Benefits offered by this job

Remote work allowance

Life insurance

Pension program contributions

Annual bonus

Job summary

Biogen’s Warsaw office is seeking a Purchasing Analyst to support the Global Purchase to Pay process, ensuring accurate requisitions, orders, contract workflows, and invoice reconciliation.

You will coordinate contract creation, provide guidance on renewal processes, and maintain audit-ready documentation while collaborating with Finance, Legal, and suppliers to resolve discrepancies. This is a hybrid role in Poland with opportunities to drive process improvements.

Qualifications

• Experience using ERP systems, such as Oracle.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint).
• Strong problem-solving and attention to detail.
• Excellent verbal and written English communication.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Create and support purchase requisitions, purchase orders, contract workflow requests, and invoice reconciliation activities.
• Coordinate contract creation and renewal workflows with business stakeholders and Legal, ensuring compliance with internal policies.
• Provide guidance to stakeholders on contract requests and renewal processes.
• Ensure correct initiation of contract requests and timely upload of agreements to the Contract Lifecycle Management system.
• Submit purchase requisitions in the ERP system, aligning with contract payment terms and schedules.
• Maintain complete vendor, transactional, and process documentation to support audit and internal-control requirements.
• Collaborate with Finance, Legal, stakeholders, and suppliers to resolve discrepancies in purchase orders, contracts, and invoices.
• Support the Purchase to Pay leadership team with process documentation, reporting, stakeholder communications, and training activities.
• Engage in ad hoc projects and continuous-improvement initiatives as assigned.

Skills

Detail-oriented

English communication

Independent worker

Cross-functional collaboration

Problem-solving

Time management

Tools

Oracle ERP

Microsoft Office

Coupa

Job description

About This Role: As a Purchasing Analyst within the Global Purchase to Pay organization, you will support business stakeholders with activities across the request-to-purchase-order process. This role is integral to ensuring the accuracy and timeliness of purchase requisitions, purchase orders, contract workflows, and invoice reconciliation. You will coordinate contract processes and provide guidance to stakeholders, ensuring compliance with internal policies. You will also play a vital role in operational issue resolution, reporting, and process improvements. By managing purchase-to-pay activities, you contribute to the efficiency and effectiveness of the organization's procurement operations. Your efforts will help maintain robust internal controls and support audit requests, making you a key player in the organization's success.What You’ll Do:Create and support purchase requisitions, purchase orders, contract workflow requests, and invoice reconciliation activities.Coordinate contract creation and renewal workflows in partnership with business stakeholders and Legal, ensuring compliance with internal policies.Provide guidance to stakeholders and colleagues on contract request and renewal processes.Ensure correct initiation of contract requests and timely upload of agreements to the Contract Lifecycle Management system.Submit purchase requisitions in the ERP system, aligning with contract payment terms and schedules.Maintain complete vendor, transactional, and process documentation to support audit and internal-control requirements.Collaborate with Finance, Legal, stakeholders, and suppliers to resolve discrepancies in purchase orders, contracts, and invoices.Support the Purchase to Pay leadership team with process documentation, reporting, stakeholder communications, and training activities.Engage in ad hoc projects and continuous-improvement initiatives as assigned.Establish effective working relationships with Legal, Finance, stakeholders, suppliers, and Global Business Services teams.Provide first-line support for operational issues and escalate complex matters appropriately.Who You Are: You are detail-oriented, with a knack for problem-solving and a commitment to accuracy. Your strong communication skills enable you to effectively collaborate and guide stakeholders. You thrive in fast-paced environments, working independently while prioritizing tasks to achieve results. Your interpersonal skills foster effective collaboration across cross-functional teams, and you approach challenges with a solutions-oriented mindset. Your dedication to continuous improvement and operational excellence makes you a valuable asset to the team.Required Skills:Experience using ERP systems, such as Oracle.Proficiency in Microsoft Office applications, including Outlook, Excel, and PowerPoint.Strong problem-solving skills and attention to detail.Strong verbal and written communication skills in English.Ability to work independently, prioritize workload, and deliver results in a fast-paced environment.Strong interpersonal skills and ability to collaborate effectively with cross-functional teams.Experience supporting purchasing, purchase order management, accounts payable, supplier interactions, or contract workflows.Preferred Skills:Experience using Coupa.Experience working with Contract Lifecycle Management systems.Experience in the pharmaceutical or biotechnology industry.Experience with analytics tools, such as Tableau or similar tools.Additional Employment ConditionsThis role is in hybrid model of work.Please note that the role requires a candidate to be a holder of work permit & residency in Poland.#LI-HybridAbout Biogen Poland :Our Warsaw office is a complex hub for local, regional and global roles. Regardless our role and reporting line we’re driven every day by our unique purpose, working passionately to change the lives of patients affected by rare and devastating diseases. This is what gives us pride, inspires us and gives us fuel to push the boundaries of innovation. We represent over 30 nationalities and celebrate the strength that comes from differences in backgrounds, experiences, and perspectives. This commitment to fostering a supportive and inclusive workplace earned us a Great Place to Work Certificate and Best Places to Work Awards consecutively since 2021 in Poland and Europe. If our mission resonates with your heart and career aspirations, we’re inviting you to join our team. About Global Business Services (GBS):The Global Business Services (GBS) team transforms Biogen’s business processes, scaling global operations and fueling commercial growth and innovation. GBS adds value by delivering business solutions and support services through a global delivery model, operational transparency, and best practices. Aiming to be a world-class organization, GBS excels in people, solutions, execution, and partnerships, championing a continuous improvement culture recognized across Biogen. We form a great team of individuals with drive for innovation but also team players collaborating in the spirit of respect. And if you want to take your professional development in your own hands, this is a place for you. We give you a lot of opportunities for growth on a business and social ground.Job Level: ProfessionalAdditional InformationThe base compensation range for this role is: zł93,000.00-zł124,500.00BenefitsCompetitive Total Rewards: Base salary is determined by your experience, skills, and internal equity, complemented by an annual bonus to recognize your performance and contributions.Comprehensive Benefits for You and Your Family: Includes life insurance, pension program contributions, mental health resources, remote work allowance, and flexible work arrangements.Learning, Growth & Recognition: Access professional development funding, training platforms, employee referral bonuses, opportunities to contribute to impactful projects at Biogen, and social activities.