Purchase-to-Pay (PTP) Expert Accountant

Randstad Polska Sp. z o.o.; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Hybrid work model

Job summary

Randstad Polska Sp. z o.o. is seeking a Purchase-To-Pay Expert who will oversee P2P processes, work with cross-functional teams, and act as a subject matter expert in a global transition context.

You will supervise third-party P2P activities and ensure compliance with policies. The role focuses on process improvement, training, and KPI reporting, with a highly remote hybrid setup and an employment contract.

Qualifications

• Minimum 4 years of experience in PTP, incl. vendor master data, payments, and invoicing.
• Bachelor's degree in Accounting preferred.
• Fluent in Polish and English (C1).
• Proficient in MS Office; SAP knowledge; Basware and Console a plus.
• Strong attention to detail and cross-functional collaboration.

Responsibilities

• Oversee day-to-day PTP activities of third-party/SSC teams to ensure compliance with processes.
• Monitor requisitions, purchase orders, invoices, and payments for accuracy.
• Perform audits and quality checks to address process gaps and non-compliance.
• Provide guidance and training to PTP teams and resolve complex issues.
• Collaborate with cross-functional teams to identify process optimization and automation.

Skills

MS Office

SAP

Polish & English (C1)

Problem solving

Communication skills

Education

Bachelor's degree in Accounting

Tools

Basware

Console

Job description

Are you looking for a role that combines your passion for process automation and involvement in global transitions? We have the perfect opportunity for you! On behalf of our client, a global powerhouse, representing some of the most iconic artists and labels worldwide, we are looking for a candidate for the position of Purchase-To-Pay Expert.

If you are looking for a position where you will oversee the PTP process (rather than executing day-to-day operational tasks), collaborate with cross-functional teams, and act as a subject matter expert - this is the role for you!

What will your tasks involve?

supervision, monitoring, and quality assurance:

• oversee the day-to-day activities of the third-party P2P team to ensure adherence to established
  processes and policies;
• monitor transactional activities, such as purchase requisitions, purchase orders, invoices, and
  payments, to ensure accuracy, completeness, and compliance;
• perform regular audits and quality checks to assess the accuracy of P2P transactions and
  promptly address process gaps and non-compliance issues;
• monitoring of third-party P2P team to ensure adherence to established processes and policies.

support and training:

• provide guidance and support to the PTP team/ third-party and local teams in
  resolving complex P2P issues and escalations;
• conduct training sessions and workshops to enhance the team's knowledge and skills in P2P
  processes.

process improvement:

• collaborate with cross-functional teams to identify opportunities for process optimization and
  automation within the P2P cycle;
• implement best practices to improve operational efficiency.

compliance and Risk Management:

• ensure compliance with internal policies, external regulations, and industry standards;
• review / assess the accuracy of P2P transactions and promptly address process gaps and non-
  compliance issues;
• ensure up to date and complete documentation (SOPs, DPMs).

performance metrics:

• comprehend and monitor key performance indicators (KPIs) to assess the third-party team's
  performance and also prepare PTP Dashboards;
• generate regular reports and dashboards to track and communicate progress.

transition:

• support and coordinate together with Process Owner and global team;
• prepare comprehensive desktop procedures to ensure a seamless transition process;
• actively participate in transition calls to facilitate effective communication and coordination;
• capture and document essential knowledge for a smooth handover of responsibilities.

What we expect from you?

• minimum 4 years of experience in PTP process (including vendor master data, payment, and invoicing processes), preferably in an international SSC / GBS;

• bachelor's degree in Accounting preferred;

• ability to process banking transactions;

• proficiency in MS Office;

• knowledge of SAP (knowledge of Basware and Console systems is a plus);

• detail-oriented, strong organizational skills, and demonstrated initiative;

• ability to manage and work across multiple shared email inboxes;

• presentation skills and the ability to communicate clearly and concisely;

• strong problem-solving abilities;

• proactive and self-motivated (self-starter);

• flexible working style;

• full fluency in Polish and English (reading, writing, and speaking - C1);

• knowledge of an additional foreign language is a plus.

What you can expect from us?

• highly remote hybrid setup! (work from the office - two days a month, plus rare exceptional occasions);
• employment contract;
• private medical care and life insurance.

this job offer is intended for people over 18 years of age

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