Property Management Administrative Assistant (Hybrid)

Ad-West Realty Services; Polska; Híbrido; PLN 123.000 - 145.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Two weeks vacation accrued

1 week sick accrued

13 company-paid holidays

401(k) with company match up to 4%

Hybrid - 2 days in office, 3 days from

Descripción de la vacante

Ad-West Realty Services is seeking an entry-level Administrative Assistant to support our corporate office across multiple departments. This role offers a hybrid schedule with 2 days in office and 3 days from home, and a path to grow in property management.

You will gain experience in budgeting, document control, and reporting while learning Notion and RealPage through on-the-job training.

Formación

• Basic computer skills and comfort with Office 365; able to learn Notion and RealPage with training.
• Accurate data entry and document handling, with strong attention to detail.
• Comfort working with checklists, trackers, and spreadsheets to support audits, budgets, and monthly reports.
• Strong organizational skills: can keep digital files, email, and tasks organized and easy to find.
• Clear and professional communication in email and in person; asks clarifying questions when needed.

Responsabilidades

• Process administrative requests from multiple departments.
• Prepare legal notices using various templates.
• Oversee incoming and outgoing mail.
• Assemble and distribute the monthly financial reports.
• Organize inventory and order supplies for the corporate office.
• Prepare monthly reimbursement invoices and distribute to team members.
• Support audits and budget preparation by collecting items, organizing trackers, and maintaining checklists.
• Support renewals and organization of management documents, including tracking expiration dates and updating files.
• Manage management fees and deposits, ensuring accurate documentation and timely follow up.
• Maintain property records and documents in Notion and SharePoint.
• Provide general administrative support to accounting and property management teams (scheduling, document prep, data entry, follow up).
• Assist the Administrative Manager with special projects.

Conocimientos

Data entry

Organizational skills

Communication

Team player

Customer service

Herramientas

Office 365

Notion

RealPage

Descripción del empleo

Ad-West Realty Services is seeking an entry-level Administrative Assistant to support our corporate office across multiple departments. This role offers a hybrid schedule with 2 days in office and 3 days from home, and a path to grow in property management.

You will gain experience in budgeting, document control, and reporting while learning Notion and RealPage through on-the-job training.