PLM System Specialist

Karo Healthcare AB; Warszawa; On-site; PLN 216,000 - 360,000; Full time

Benefits offered by this job

Flexible working arrangements

Competitive salary package

International working environment

Job summary

Karo Healthcare AB is seeking a PLM System Specialist to own and optimize our PLM platform, configuring Trace One Devex, and managing master data across formulations, packaging and finished products. You will act as a second-line expert for PLM issues and oversee data flows with ERP and Veeva Vault.

You will support data migrations during acquisitions, collaborate with stakeholders across international teams, and help drive platform improvements while ensuring compliance and data accuracy.

Qualifications

• Hands-on experience configuring and supporting PLM and ERP systems.
• Experience with Trace One Devex is an advantage.
• Solid understanding of master data management, BOMs and data migrations.
• Experience with data validation, imports/exports and system integrations.
• Background in FMCG, cosmetics, pharmaceuticals or regulated industries is valued.
• Strong collaboration with business stakeholders and technical teams.

Responsibilities

• Own and optimize PLM platform configurations and maintain data structures, templates, workflows and user permissions.
• Manage master data operations including imports, exports, validation and bulk uploads.
• Provide second-line support for PLM issues and coordinate with Trace One to resolve cases.
• Monitor integrations with platforms like ERP and Veeva Vault and ensure smooth data flows.
• Support testing, releases and ongoing platform improvements for reliability.
• Collaborate with cross-functional teams to translate business needs into system enhancements.
• Support regulatory and sustainability data requirements and product information accuracy.
• Drive product data migration and integration during acquisitions and rollouts.
• Assist with user onboarding, training and documentation for international teams.
• Work with PLM System Owner to shape priorities and long-term development.

Skills

PLM configuration

Trace One Devex

ERP

Veeva Vault

APIs

Excel

SQL

Data migration

Software testing

Release management

Technical support

Master data management

Tools

Trace One Devex

ERP

Veeva Vault

Job description

Karo Healthcare, a dynamic and growing personal‑care retail company, is all about making smart choices for everyday healthcare. With a wide-ranging portfolio across seven categories including medical products, we own and sell over 80 brands in about 90 countries. Our portfolio includes such brands as E45, Pevaryl, Lamisil, Nutravita, Decubal and many others. Our core belief in empowering people to make intelligent health decisions drives our growth strategy, blending organic expansion and M&A. Join us at Karo Healthcare on our exciting journey.

We're currently looking for a PLM System Specialist for our office in Stockholm, Kaunas or Maidenhead .

What you’ll be doing

• Own and optimize our PLM platform , configuring and maintaining Trace One Devex, including product data structures, templates, workflows, approval processes and user permissions.
• Manage master data operations, including data imports, exports, validation, clean-up and bulk uploads across formulations, packaging and finished products.
• Act as the second-line support expert for PLM-related issues, troubleshooting system challenges and working with Trace One to resolve complex cases.
• Monitor and troubleshoot system integrations with platforms such as IFS and Veeva RIM, collaborating with IT teams to ensure smooth data flows.
• Support software testing, system releases and ongoing platform improvements to maintain performance and reliability.
• Partner with cross-functional stakeholders to translate business needs into practical system enhancements and more efficient processes.
• Support regulatory and sustainability data requirements, ensuring accurate and compliant product information.
• Drive product data migration and integration as Karo expands through acquisitions, bringing new brands and businesses onto a shared platform.
• Support user onboarding, training and documentation to strengthen system adoption across international teams.
• Collaborate with the PLM System Owner to shape platform priorities, improvements and long‑term development.

Hands‑on experience configuring and supporting PLM, ERP, Veeva Vault or other enterprise systems focused on master data management . Experience with Trace One Devex is an advantage, but not essential. Solid understanding of product data structures, Bills of Materials (BOM), workflows, templates and system configuration. Practical experience with master data management, including data imports, validation and bulk updates, ideally using Excel, SQL or similar tools. Familiarity with system integrations, APIs and troubleshooting data flows between enterprise platforms. Experience with data migration, software testing, release management or technical support processes is an advantage. Background in FMCG, cosmetics, pharmaceuticals, food supplements, medical devices or other fast‑paced, regulated industries is highly valued. Experience collaborating with business stakeholders and external system vendors to deliver effective solutions. A structured, detail-oriented approach with a strong sense of ownership and accountability. A proactive, hands‑on and solution-oriented mindset , with the ability to balance daily operational needs and continuous improvement. Strong communication skills and confidence working with both technical and non-technical stakeholders in an international environment. Fluency in English.

Opportunity to create, grow and encourage, with the freedom to take ownership and make an impact. Competitive salary package and exciting career development opportunities aligned with your ambitions. Flexible working arrangements supporting a healthy work-life balance. Responsibility for challenging, high‑impact projects with visible results across the business. A positive, collaborative and international working environment with motivated colleagues. The agility and entrepreneurial spirit of a growing business, combined with the opportunities and strong values of an established international organization.

Equal Opportunity Employment

Karo Healthcare has a Diverse & Inclusive environment. We are looking for qualified candidates irrespective of gender, gender identity, sexual orientation, ethnicity, race, religion, national origin, disability or age.