Personnel and Payroll Specialist

edrone; Rzeszów; On-site; PLN 40,000 - 50,000; Full time

Benefits offered by this job

Multisport

MyBenefit cafeteria program

Life insurance

Employee Referral Bonus Program

Job summary

AmeriPol is seeking a Personnel and Payroll Specialist in Rzeszów to manage HR operations with accuracy. The role requires fluency in Polish and English, strong MS Office skills, and at least 1 year of experience. Responsibilities include managing personnel files, verifying employment legality for foreign workers, and handling payroll processing. The position offers a collaborative workplace culture and benefits like the Multisport program and life insurance. Salary is negotiable based on experience.

Qualifications

• Minimum of 1 year of experience in a similar role.
• Willingness to grow and take task ownership.
• Availability for shift work: 10:00–19:00 or 14:00–23:00.

Responsibilities

• Manage employee and contractor personnel files.
• Collect and process necessary employment-related declarations.
• Verify the legality of employment for foreign workers.
• Maintain working time records in the HRnest system.
• Handle Employee Capital Plans (PPK).
• Oversee the Company Social Benefits Fund (ZFŚS).
• Cooperate with the payroll provider for accurate processing.
• Collaborate with occupational medicine clinic for timely check-ups.
• Prepare personnel reports, summaries, and analyses.

Skills

Fluency in Polish and English (B2 level or higher)

Knowledge of labor law and HR regulations

Strong MS Office and general computer skills

Excellent organizational skills

Tools

HRnest system

MS Office

Job description

Join Our Team as a Personnel and Payroll Specialist!

Are you passionate about HR and payroll? Do you want to grow your career in an international, fast-growing company? AmeriPol is looking for a dedicated Personnel and Payroll Specialist to join our team in Rzeszów and support our HR operations with accuracy, professionalism, and enthusiasm.

Founded in 2020, AmeriPol started as a shared service center supporting transportation companies based in St. Louis, United States. Our mission is simple: to make operations more efficient, resilient, and cost-effective by leveraging the skills of Poland’s talented professionals.

Since then, we’ve grown rapidly — quadrupling our team, opening our operational headquarters in Rzeszów, and launching a new office in Bosnia and Herzegovina. Today, we provide a wide range of services across trucking and logistics, freight brokerage, factoring, technology, insurance management, and e-commerce, helping businesses work smarter, reduce costs, and achieve long-term results.

Your Responsibilities

Manage employee and contractor personnel files

Collect and process necessary employment-related declarations

Verify the legality of employment for foreign workers

Maintain working time records in the HRnest system

Handle Employee Capital Plans (PPK)

Manage the Company Social Benefits Fund (ZFŚS)

Oversee the MyBenefit cafeteria program

Cooperate with the payroll provider to ensure accurate payroll processing

Collaborate with the occupational medicine clinic for timely employee medical check-ups

Work with the Health & Safety (BHP) inspector to organize training sessions

Prepare personnel reports, summaries, and analyses

Archive HR documents in accordance with applicable laws, regulations, and standards

Requirements

Fluency in Polish and English (B2 level or higher required)

Knowledge of labor law and HR regulations

Minimum of 1 year of experience in a similar role

Strong MS Office and general computer skills

Excellent organizational skills, task ownership, and a willingness to grow

Availability for shift work: 10:00–19:00 or 14:00–23:00 (with 1-hour lunch break)

What We Offer

Opportunities to develop your skills in an international and fast-growing US company

A collaborative and inclusive workplace culture that values your contributions and encourages innovation

Work in a modern office located in a well-connected area of Rzeszów

Salary: negotiable, based on experience

Benefits: Multisport, MyBenefit cafeteria program, life insurance, Employee Referral Bonus Program

Ready to Join Us?

If you are motivated, detail-oriented, and ready to contribute to a growing international team, we want to hear from you