People Operations Specialist

AUTODOC; Szczecin; Hybrid; PLN 40,000 - 60,000; Full time

Job summary

A leading automotive parts company in Szczecin seeks an HR Operations Specialist to enhance employee data integrity and HR processes. This role involves leading onboarding and compliance initiatives, using systems like Workday for data accuracy. Candidates should possess strong Excel skills and a friendly service-oriented mindset, a perfect opportunity in a fast-growing company offering competitive salaries and flexible work arrangements.

Benefits

Competitive salary

Cafeteria benefit system

26 days of vacation

Mental Wellbeing Program

Corporate Discount

Qualifications

• Advanced formula use in Excel/Google Sheets.
• Data entry and auditing in HRIS systems like Workday.
• Familiarity with service desk tools and ticket management.

Responsibilities

• Lead onboarding and offboarding processes.
• Drive improvements in HR systems for data integrity.
• Collaborate with cross-functional teams to streamline HR processes.

Skills

Excel / Google Sheets Expertise

HRIS Systems (e.g., Workday)

Service Desk Tools

Document Management

Process Automation Awareness

Compliance & Confidentiality

Friendly attitude

Good understanding of HR processes

Collaborative mindset

Job description

Job description

Support the smooth and compliant execution of people-related processes by maintaining accurate employee data, executing key HR lifecycle operations, and ensuring high-quality service delivery. This role contributes to Autodoc’s operational excellence by being the backbone of employee data integrity, process consistency, and administrative support across the employee lifecycle.

Key Responsibilities

• Lead and optimize core HR lifecycle processes (onboarding, offboarding, contract management, job changes, employee data updates), ensuring accuracy, compliance, and a best-in-class employee experience.
• Act as the HR systems authority, driving improvements, audits, and strategic use of Workday to enhance data integrity, reporting, and operational efficiency.
• Develop and deliver actionable workforce insights through advanced HR analytics, dashboards, and predictive reporting to inform strategic decision‑making.
• Ensure enterprise‑wide compliance and audit readiness, establishing and enforcing standards for personnel files, documentation, and HR processes across regions.
• Influence cross‑functional initiatives, collaborating with Payroll, Talent Acquisition, Culture Activation, HRBPs, IT, and leadership to streamline processes, resolve complex issues, and implement scalable solutions.
• Champion process automation and optimization, identifying opportunities, piloting solutions, and driving adoption to enhance efficiency, accuracy, and employee experience.
• Standardize and elevate HR documentation and SOPs, ensuring clarity, accessibility, and alignment with organizational best practices.
• Act as a contact for employees.

Core Capabilities & Skills

• Excel / Google Sheets Expertise
  1. Advanced formula use (VLOOKUP, XLOOKUP, INDEX‑MATCH, IF statements, data validation).
  2. Creating pivot tables, charts, and dashboards.
  3. Data cleaning and reconciliation for accuracy and reporting.
• HRIS Systems (e.g., Workday): Data entry, auditing, and reporting.
• Service Desk Tools: Ticket management, SLA tracking, and query resolution.
• Document Management: File organization, electronic archiving, and version control.
• Process Automation Awareness: Familiarity with digital workflows, macros, or data import/export between systems (bonus).
• Compliance & Confidentiality: Understanding of GDPR, internal controls, and document retention policies.
• Friendly attitude, professional and service‑oriented mindset.
• Good understanding of HR processes and employment law basics.
• Collaborative and service‑oriented mindset.

What do we offer?

• Competitive salaries based on your professional experience.
• Fast growing international company with stable employment.
• A cafeteria benefit system, thanks to which you can choose the option you will use – life insurance, private medical care, sports card, cinema tickets and others.
• Transportation Services (for all the Warehouse employees).
• Guaranteed 26 days of vacation per calendar year, regardless of seniority.
• An extra day off so you can celebrate your birthday.
• Mental Wellbeing Program – the opportunity for free psychological counselling for you and your family members 24/7 hotline and online sessions.
• AUTODOC Corporate Discount (€1,080 per annum) to order parts for their own use at special discounted rates.
• Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e‑learning platform) and coaching.
• Free English, German and Polish language classes.
• Referral Program with attractive incentives.
• Flexible working hours and hybrid work.

Join us today and let’s create a success story together!