Operations / Data Specialist (Legal)

Sterlington, PLLC; Remote; PLN 253,000 - 326,000; Full time

Job summary

A full-service law firm is seeking a mid-level Operations/Data Specialist to develop their operations function and support the implementation of a new Practice Management System. This role involves collaborating with data analytics and finance teams to optimize how the firm manages and reports matter and billing information. The ideal candidate will have experience with legal technology platforms and a strong understanding of law firm operations, ensuring compliance and efficiency across processes.

Qualifications

• Experience with legal technology platforms and practice management systems.
• Practical experience in data systems and operational processes.
• Understanding of law firm operations including matter management and billing.

Responsibilities

• Support data strategy and PMS deployment.
• Collaborate on billing cycles and matter profitability analysis.
• Develop documentation for team scaling.

Skills

Data management

Problem-solving

Collaboration

Communication

Tools

Aderant

Data visualization tools

Job description

Collaborates with: Finance System Lead
Department:Operations– SPSC Division
Location: Remote (Global)
Type: Independent Contractor

About Sterlington

Sterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing. Our high-caliber partners work on complex business matters with a tailored approach to client service and a focus on financial flexibility and innovation.

We're currently seeking a mid-level Operations / Data Specialist to play a critical role in developing our operations function and supporting the implementation of our new Practice Management System.

The Opportunity

We'reat an exciting inflection point in our data journey.You'lllearn fromour experienced team,while bringing yourexpertiseto solveworkflowchallenges and position us for future growth.

This role offers the opportunity to work closely with our data analytics team to shape our firm-wide data models during a significant transformation as we implement our PMS. Working closely with the team, you’ll quickly pick up on our historical context and apply industry best practice to optimize how we manage and report matter, billing, and practice information.

You will be entrusted to develop effective working practices bringing together insight from Technology through to our Legal Administration Team. You will be expected to take a leading role in developing the day-to-day functions of the Operations team.

Operational Oversight

• Oversee workflow processes to ensure timely delivery of legal services.
• Support budgeting, expense tracking, and cost optimization initiatives.
• Collaborate with finance teams on billing cycles and matter profitability analysis.

Compliance & Risk Management

• Ensure adherence to regulatory requirements and internal policies.
• Maintain data security and confidentiality standards across operations.
• Work with IT and practice management teams to optimize legal technology platforms.
• Drive adoption of new systems and ensure staff training.

Key Responsibilities

• Support our data strategy and implementation workstream for PMS deployment
• Apply industry best practice for managing legal practice data including matter management, billing, and client information
• Collaborate with our data visualization specialist to ensure data integrity and accessibility for reporting needs
• Working with Compliance, develop and maintain data governance frameworks appropriate for a law firm environment
• Build documentation and processes that will support future team scaling
• Contribute to strategic planning for our operations and systems roadmap
• Practical experience in data systems and operational processes
• Experience with legal technology platforms and practice management systems (Aderant experience highly valued)
• Previous involvement in system implementations or migrations within SMEs
• Understanding of law firm operations including matter management, billing cycles, and client data structures
• Ability to quickly synthesize complex historical contexts while applying structured problem-solving approaches
• Proven ability to work both independently and collaboratively in small, high-performing teams
• Clear communication skills for translating technical concepts to non-technical stakeholders