Operations Associate

your Jared; Polska; Hybrid; PLN 96,000 - 152,000; Full time

Benefits offered by this job

Remote-first opportunity

PTO + paid holidays

Stipends for fitness and continuous学习

Discounts on iRESTORE Products

Career growth opportunities

Job summary

iRESTORE is seeking an organized Operations Associate to manage inventory, coordinate purchasing, and streamline data across functions as the company scales. You will report to the Operations Manager and partner with global suppliers to ensure timely delivery and accurate records.

In this remote-first role, you’ll improve SOPs, support forecasts, and help drive cross-functional projects while maintaining strong data integrity and proactive communication with internal teams and external partners.

Qualifications

• 2+ years in supply chain operations, inventory management, or data-heavy operational roles in a fast-paced e-commerce environment.
• Advanced spreadsheet skills (Microsoft Office Suite and Google Suite).
• Comfort with large data sets, complex data and formulas, and data integrity.

Responsibilities

• Support weekly end-on-hand and sell-through updates and Slack announcements.
• Spot-check planning file formulas, catch errors, flag stock-out risk and reorder points.
• Support forecast reviews, new SKU setup, and syncing approved marketing promos.
• Track order ETAs and align timelines across teams.
• Own day-to-day contact for global suppliers; place orders and confirm delivery dates.
• Track ClickUp tasks and ERP POs; coordinate quotes and delivery with freight forwarders.
• Manage PO and Shipping process.
• Manage vendor invoices and payment requests.
• Partner with internal departments to drive task completion and align production timelines.
• Keep PO/Shipping status updated for cross-team visibility.
• Evaluate workflows to improve SOPs with Loom walkthroughs.
• Assist leadership and OPS with ad-hoc projects and admin needs.

Skills

Inventory management

Data analysis

Excel

Google Sheets

Vendor coordination

Logistics coordination

SOP improvement

Communication

Shipping/PO management

Tools

Fulfil

NetSuite

Cin7

Sage

ClickUp

Asana

Trello

Monday.com

Job description

About iRESTORE

iRESTORE is a fast-growing direct-to-consumer brand in the beauty and wellness space, focused on helping customers restore confidence through safe, effective, and technology-led solutions for hair regrowth, skin, and body care.

iRestore has been featured by leading health, wellness, and technology publications for our innovation, products, and customer impact. Explore the latest features and see why more people are paying attention to iRestore:

• Forbes featured the iRestore Hair Growth System and its FDA-cleared red light therapy technology
• WIRED reviewed the iRestore Elite Laser Hair Growth System and shared firsthand testing insights
• Esquire highlighted iRestore’s innovation in the red light therapy and wellness space
• Innerbody Research published an in-depth review of the iRestore system and user experience

As iRESTORE continues to grow, we’re building the team and capabilities needed to become a global leader in beauty, health, and wellness. We’re looking for people who think big, take ownership, collaborate well, and use data to make better decisions. If you’re excited to help shape the next chapter of a fast-growing brand at the intersection of wellness and technology, we’d love to hear from you!

Position Overview

We are looking for a highly organized, detail-oriented, and proactive Operations Associate who thrives in a fast-paced environment and enjoys solving problems, staying organized, and keeping things on track. In this role, you’ll play an important part in supporting the daily operations of the business by managing inventory, coordinating purchasing and logistics, maintaining accurate operational data, and partnering with cross-functional teams to ensure projects and processes run efficiently. You’ll have the opportunity to contribute to process improvements, support key operational initiatives, and help strengthen the systems and processes that enable the business to scale. You will report to the Operations Manager and work closely with cross-functional teams and external partners.

Responsibilities

• Support weekly EOH (end-on-hand) and sell-through updates and Slack channel announcements
• Help spot-check planning file formulas, catch errors, and flag stock-out risk and reorder points
• Support monthly/quarterly forecast reviews, new SKU setup, and syncing approved marketing promos
• Track order ETAs and help align timelines across teams.
• Own day-to-day contact for our global network of suppliers (China, Korea, USA), placing orders, and confirming delivery dates
• Track all assigned ClickUp tasks and ERP “Fulfil” POs; coordinate quotes and delivery with freight forwarders for importing products to the US and domestic carriers.
• Manage PO and Shipping process
• Manage vendor invoices and payment requests
• Partner closely with internal departments to drive task completion and maintain alignment on production timelines.
• Keep PO/Shipping status updated and current for cross-team visibility
• Continuously evaluate operational workflows to innovate, build, and improve standard operating procedures (SOPs) with Loom walkthroughs.
• Assist leadership and the OPS team with ad-hoc projects, administrative needs, and new business initiatives.

Qualifications

• 2+ years of experience in supply chain operations, inventory management, or data-heavy operational roles within a fast-paced e-commerce environment
• Advanced spreadsheet skills (Microsoft Office Suite and Google Suite).
• Highly comfortable managing large data sets, analyzing complex data and formulas, and maintaining data integrity.
• Experience coordinating with domestic and/or international suppliers/vendors, freight forwarders, and 3PL.
• Knowledgeable in project management such as ClickUp, Asana, Trello, Monday.com, and IMS/WMS/ERP tools such as Fulfil, NetSuite, Cin7, Sage, etc.
• A process-first mindset, follow SOPs closely, and improve them when you spot improvements.
• Strong administrative skills and proven reconciliation capabilities for addressing inventory discrepancies and resolving procurement issues.
• Demonstrate strong written and verbal communication skills to effectively collaborate with cross-functional teams, suppliers, warehouses, and logistics partners.
• Proven ability to skillfully coordinate with domestic/international suppliers, freight forwarders, international shipping, and navigate logistical challenges head-on.
• Capable of efficiently managing multiple tasks, shifting priorities, and maintaining alignment across leadership teams.
• Bonus: has used AI (Claude, Viktor, or similar) to help build spreadsheet formulas, simple automations, or documentation.

Our Core Values and what we built our culture around:

• WE THINK BIG: We have a forward-thinking, growth mindset and always consider the big picture in our decisions
• PROACTIVE PROBLEM SOLVER: We use our problem-solving and analytical skills to make data-informed decisions
• WE ARE COMFORTABLE BEING UNCOMFORTABLE: We work together to iron out improvements or changes to achieve goals
• OPEN & HONEST COMMUNICATION/FEEDBACK: We communicate and share feedback with each other with radical candor and transparency
• CONTINUOUS LEARNING & IMPROVEMENT: We are always improving the way we work and challenging each other to bring new ways of thinking to the table
• WE TAKE OWNERSHIP & ACT WITH URGENCY: We take complete accountability for our goals and take swift & effective action to reach them.

Our Company Benefits:

• Competitive hourly rate, commensurate with experience
• Remote-first opportunity
• PTO + paid holidays
• Stipends for fitness and continuous learning
• Discounts on iRESTORE Products
• High-visibility role with opportunities for career growthCollaborative, fast-moving team that values initiative and ideas
• And more!