Office & Administration Assistant – 6 Months FTC/Part time (All genders)

zooplus AG; Wrocław; On-site; PLN 30,000 - 120,000; Part time

Job summary

A leading online pet platform in Wrocław is seeking an Office & Administration Assistant for a part-time, 6-month FTC position. This role involves maintaining office supplies, coordinating with service providers, managing front desk duties, and providing administrative support. The ideal candidate will have strong attention to detail, proficiency in MS Office, and bilingual communication skills in Polish and English. Join a passionate team committed to creating joy for pets and their parents.

Qualifications

• Strong attention to detail and organizational skills.
• Good communication skills in Polish & English.
• Proficiency in MS Office tools, especially Excel and Outlook.
• Ability to handle confidential information with discretion.
• Proactive attitude and willingness to take ownership of tasks.
• Availability to work part-time (preferably 30 hours per week).

Responsibilities

• Maintain office supplies and equipment.
• Coordinate with service providers and landlords for facility management.
• Manage front desk duties, including couriers, guests, office desks and access cards.
• Process invoices and assist with financial documentation.
• Assist in planning internal and external events.
• Ensure adherence to company policies and local regulations.

Skills

Attention to detail

Organizational skills

Good communication in Polish

Good communication in English

Proactive attitude

Tools

MS Office (Excel, Outlook)

Job description

Office & Administration Assistant – 6 Months FTC/Part time (All genders)

• Part-time
• Department: Office Management

More than 20 years ago, zooplus was one of the first to bring the pet category into the world of eCommerce. Today, we stand strong as Europe’s leading online pet platform, delivering moments of happiness to more than 9 million pet parents each year.

We're on a mission to create joy for pets and their parents, driven by our core values of Care, Courage, Openness, and Simplicity. At the heart of everything we do, they inspire us to grow, raise the bar for our customers and fuel a pet-first business.

Office Management

• Maintain office supplies and equipment
• Coordinate with service providers and landlords for facility management
• Manage front desk duties, including couriers, guests, office desks and access cards

Administrative Support

• Process invoices and assist with financial documentation

Travel & Event Coordination

• Assist in planning internal and external events (meetings, celebrations, training sessions)

Compliance & Documentation

• Ensure adherence to company policies and local regulations

Requirements

• Strong attention to detail and organizational skills
• Good communication skills in Polish & English
• Proficiency in MS Office tools, especially Excel and Outlook
• Ability to handle confidential information with discretion
• Proactive attitude and willingness to take ownership of tasks
• Availability to work part-time (preferably 30 hours per week spread evenly over 4-5 working days)

With more than 1,000 passionate professionals located across 6 European offices, we believe our success comes from working together and leveraging our international strengths.

zooplus is committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members.