Occupancy Planner, Portfolio

JLL; Warszawa; On-site; PLN 90,000 - 130,000; Full time

Job summary

JLL in Warsaw is seeking a Senior Occupancy Planner to provide strategic occupancy planning expertise, leveraging space supply and demand to develop scenarios for the client's portfolio in the region.

You will foster relationships across Corporate Real Estate, BU leadership, Corporate Finance, project management, move coordination, and facility teams to align planning with guidelines and drive efficient space use.

Responsibilities

• Foster relationships between Corporate Real Estate, Business Unit leadership, Corporate Finance, project management, move coordination and facility teams to review and resolve planning forecast requirements and issues.
• Develop occupancy plans, sequence group-level and individual moves, and resolve planning issues identified during client planning sessions; ensure alignment with corporate guidelines and maximize space use.
• Report on space utilization, current supply and capacity, forecast inventory changes, and reconcile discrepancies with top-down projections.

Job description

As Senior Occupancy Planner, you will be responsible for providing strategic occupancy planning expertise, leveraging a deep understanding of our client’s space supply and demand to develop scenario and occupancy plans for our client's portfolio in a designated region.

Fostering relationships

You’ll foster critical relationships between various individuals and organizations, including:

• Corporate Real Estate to review and resolve planning forecast requirements, concerns, and issues,
• Business Unit leadership to collect headcount forecasts and resolve headcount forecast discrepancies between their numbers and those collected at the group level,
• Corporate Finance group to gather top-down headcount and growth projections,
• Project management to review planning strategies that drive construction projects and support the implementation of these projects,
• Move coordination and facility management teams to review and approve moves, develop migration plans, and conduct facility audits, and
• Other members of the occupancy planning team to ensure the development of portfolio strategy plans across separate locations.

Driving optimal occupancy planning solutions

Your primary focus areas for this role will be managing the development of occupancy plans, sequencing group-level and individual moves, and resolving planning issues identified during client planning sessions. You will ensure the alignment of planning with corporate guidelines and that all scenarios maximize the use of space. You will recommend, educate, and enforce space policies/standards, procedures, and protocols, notify the client of customer-requested exceptions, and, as necessary, assist in developing site-specific Planning Strategies with Senior Leadership. You will be a Subject Matter Expert in the client's workplace program and in using data to drive solutions that increase productivity. You will be a leader in the Occupancy Planning and account team, modelling superior client relationship management and strategic thinking.

Reporting

One of your major requirements will be to get familiar with space utilization methods and the presentation of utilization data. Interacting with organizational leadership, you will identify space requirements and prepare and update project status reports on actual versus projected seat demand at the building level. In addition, you will report on current supply and capacity, forecast inventory changes as required, and work with the client to reconcile any discrepancies from top-down projections.