Logistics Coordinator

International Flavors & Fragrances Inc.; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

International Flavors & Fragrances Inc. in Warsaw, Poland is seeking a Logistics Coordinator to join our onsite team. You will manage administrative tasks, maintain SAP data, and prepare reports to support our global supply chain operations.

Ideal candidates will have a high school diploma, strong English, and experience in logistics support. Proficiency in Excel and SAP/Navision is valued, enabling collaboration across international teams in a fast-paced environment.

Qualifications

• High school diploma or equivalent qualification.
• Advanced English language skills, both written and verbal.
• Experience in an administrative, logistics, warehousing or supply chain support role is an advantage.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong communication and interpersonal skills with the ability to collaborate effectively across teams.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong commitment to accuracy, compliance and operational excellence.
• Ability to work successfully in an international business environment.

Responsibilities

• Manage administrative activities including purchase requisition creation, document management and preparation of business correspondence.
• Support SAP master data maintenance and transaction processing activities, ensuring accurate creation and maintenance of system records.
• Prepare, analyze and distribute periodic reports, KPIs and operational metrics.
• Provide administrative and operational support to the Logistics team to ensure smooth day-to-day operations.
• Maintain logistics databases and systems, ensuring data accuracy, integrity and timely updates.
• Review import, export, warehousing and transportation documentation, identifying and escalating discrepancies when required.
• Extract, compile and maintain operational data from SAP, Oflow, Salesforce and other business systems to support reporting and analysis.
• Support inventory management activities, including cycle counts and physical inventory counts.
• Coordinate transportation-related administrative activities, including trucking arrangements, proof of collection management and shipment documentation follow-up.

Skills

Advanced English

Organization

Communication skills

Multitasking

Collaboration

Education

High school diploma or equivalent

Tools

SAP

Microsoft Dynamics NAV (Navision)

Excel

Job description

Job Summary Logistics Coordinator

Are you looking for an opportunity to build your career in logistics operations while supporting a dynamic international supply chain environment? IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences. We deliver sustainable innovations that elevate everyday products. Global Operations: Ensuring excellence in execution, from procurement to supply chain and reliability, delivering quality, safety, efficiency and sustainability across the value chain. The role is based in Warsaw, Poland (onsite role). Be part of a collaborative, detail-oriented, customer-focused team where together we can achieve greatness and make a real impact. Your potential is our inspiration.

Where You'll Make a Difference

Manage administrative activities including purchase requisition creation, document management and preparation of business correspondence. Support SAP master data maintenance and transaction processing activities, ensuring accurate creation and maintenance of system records. Prepare, analyze and distribute periodic reports, key performance indicators (KPIs) and operational metrics. Provide administrative and operational support to the Logistics team to ensure smooth day-to-day operations. Maintain logistics databases and systems, ensuring data accuracy, integrity and timely updates. Review import, export, warehousing and transportation documentation, identifying and escalating discrepancies when required. Extract, compile and maintain operational data from SAP, Oflow, Salesforce and other business systems to support reporting and analysis. Support inventory management activities, including cycle counts and physical inventory counts. Coordinate transportation-related administrative activities, including trucking arrangements, proof of collection management and shipment documentation follow-up.

What Makes You the Right Fit

High school diploma or equivalent qualification. Advanced English language skills, both written and verbal. Experience in an administrative, logistics, warehousing or supply chain support role is an advantage. Strong organizational skills with exceptional attention to detail. Ability to manage multiple priorities and deadlines in a fast-paced environment. Strong communication and interpersonal skills with the ability to collaborate effectively across teams. Proficiency in Microsoft Office applications, particularly Excel. Strong commitment to accuracy, compliance and operational excellence. Ability to work successfully in an international business environment.

How Would You Stand Out?

Knowledge of logistics, warehousing, transportation or supply chain operations. Experience working with SAP and/or Microsoft Dynamics NAV (Navision). Proactive, solution-oriented mindset with a strong focus on continuous improvement.

Why Choose Us?

Opportunity to work for a leading global organization. Professional onboarding and training programs. Career growth and continuous learning opportunities. Exposure to international logistics and supply chain operations. Collaborative and supportive team environment. Inclusive workplace that values diversity, innovation and personal development.

For your awareness, IFF has announced its intention to sell its Food Ingredients Business to CVC Capital Partners. The sale is presently expected to close in the first half of 2027, pending regulatory approvals and other closing conditions. The Food Ingredient business unit will remain a part of IFF until close and, at such time, it will transition to CVC Capital Partners. In applying for this position, you acknowledge your awareness that the position is a part of the Food Ingredient business unit and has been identified to transition to CVC Capital Partners.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential.

We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status.

We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more

At IFF, we make joy through science, creativity and heart. As the global leader in flavors, fragrances, food ingredients, health and biosciences, we deliver groundbreaking, sustainable innovations that elevate everyday products - advancing wellness, delighting the senses and enhancing the human experience. We value an inclusive, creative workplace where all individuals can thrive and do their best work.

We consider all qualified candidates equally and based on merit, without regard to religion, ethnicity, national origin, race, age, veteran status, gender identity or expression, sexual orientation or disability.