Legal Tech&Ops Specialist

Vaillant Group Belgium; Katowice; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work 70/30

Health & Wellness support

Training & development

International project exposure

Discounts on company products

Job summary

Vaillant Group in Katowice seeks a CLM-focused professional to administer digital systems for the FL team, optimize the Contract Lifecycle Management tool, and collaborate with stakeholders on updates and integrations.

You will drive process improvements, manage contracts and templates, support SOP development, and create training materials to promote adoption of legal tech across the organization.

Qualifications

• Degree in law, business or IT (bachelor/master or equivalent).
• Experience in legal tech/operations or CLM is required.
• Strong communication and collaboration skills; English fluent; German a plus.

Responsibilities

• Administer and maintain CLM systems for the FL team with high adoption.
• Manage Legal Intake and Matter Management, configurations, and reporting.
• Drive process improvements and CLM roll-out projects with stakeholders.
• Oversee contracts, templates, and repository archiving and workflows.
• Support day-to-day operations, data management, and SOP development.
• Design and deliver training materials and user guides for legal tools.

Skills

Legal tech

CLM tools

Project management

Stakeholder engagement

Training design

Communication

German knowledge

English fluency

Education

Bachelor's or Master's degree in law, business or IT

Tools

CLM tool

Job description

Filling most of our leadership positions internally. And offering tailor-made training programs and opportunities to work on exciting international projects. Both count. Both are us.

Company: Vaillant Group Location:Katowice-POL Country: Poland (PL) Brand: Vaillant Group

Contract type: Permanent Working time: Full-time

What we achieve together

• You will administer and maintain digital systems for the FL team, especially the Contract Lifecycle Management (CLM) tool, ensuring optimal performance, user adoption, and alignment with business needs.
• You will manage the Legal Intake and Matter Management system, including configuration, user support, and reporting, collaborating with internal stakeholders and external vendors to implement updates and integrations.
• You will drive continuous improvement of contracting processes, system configurations, and knowledge sharing around CLM, coordinating CLM roll‑out projects and ensuring stakeholder alignment.
• You will oversee administration, control, and archiving of contracts, templates, and repositories within Vaillant Group’s CLM tool, monitoring workflows and performance.
• You will support FL in day-to-day operations, including data management, reporting, and the development of Standard Operating Procedures (SOPs) for legal technology and operations.
• You will design and deliver training sessions and material for legal tech tools, create user guides and FAQs, and act as a change agent to promote adoption across the organization.

What makes us successful together

• Qualification: You will hold a university degree (bachelor/master’s or equivalent) in law, business administration, or IT. Familiarity or experience in legal tech and/or CLM tools is an advantage..
• Experience: You will bring project management and stakeholder engagement skills, and practical experience in a legal tech/operations environment or contract lifecycle management.
• Know-how and skills: You will demonstrate excellent communication and collaboration skills, and problem-solving abilities (RPO: Tech skills / Configuration skills not needed in my view. If you want to use it, make it a separate point and say, it is a plus, not a need-to-have).
• Nice to have: You will have experience with change management and training design; experience in a manufacturing environment (e.g., Vaillant) is a plus.
• Personality: You will be a collaborative and empathetic teammate who thrives in cross-functional teams and creates an inclusive, supportive working atmosphere.
• Language skills: You will be business fluent in English, with German knowledge considered an advantage.

What you can count on

• Flexible work model: adjustable starting times (7:30 – 9:00AM), hybrid work 70/30, and up to 30 days of remote work from abroad from selected countries.
• Health & Wellness support: private medical care (Medicover), sports card subsidy (Multisport), group insurance (Warta), and ergonomic office spaces.
• Time off & balance: additional paid 2 days off and subsidies for recreation.
• Financial perks: up to 30% discount on company products, support for commuting and eyewear.
• Growth & Development: access to internal training, mentoring programs, self-learning platform for languages (eTutor) and international projects.
• Culture & Community: company events, family friendly activities, and open opportunities within Vaillant Group.

What makes us special

We take care of a better climate. In every home and our environment. As a successful family business, we have been living up to this claim for over 150 years. We are one of the world's leading providers of heat pumps, digital services and efficient gas heating appliances and offer energy-saving solutions.

You will find sustainability everywhere at the Vaillant Group. In the office, at the production sites and on the road. Around 16,000 employees from over 70 countries are committed to this every day. As an international team, we take responsibility - for our future and that of our planet. We promote your personal development so that you can act with passion and together we can ensure a better climate.

Become part of the Vaillant Group and help us shape the future of heating!

We promote equity and do not tolerate any form of discrimination. We value the uniqueness of each individual and encourage all people to apply.