Lead HR Operation (Zespół Kadr i Płac)

Velux Deutschland Gmbh; Gniezno; On-site; PLN 120,000 - 180,000; Full time

Job summary

A leading international company in Poland is seeking a Lead HR Supporter to manage employee documentation, payroll operations, and system development. The ideal candidate has a university degree, over 5 years of experience in HR, and strong knowledge of Polish labor laws. This role offers a collaborative work environment along with various benefits including medical care, life insurance, and performance-based bonuses.

Benefits

Private medical care

Life insurance

Multisport card

Annual performance-based bonus

Employee Pension Plan (fully funded by employer)

Qualifications

• 5+ years of experience in HR and payroll, including 2+ years in a coordinating role.
• Experience with various employment contracts and payroll types.
• Ability to participate in business trips (up to 15 days per annum).

Responsibilities

• Manage complete employee documentation in line with Polish labor law.
• Prepare payments to US, ZUS, and PFRON for the VELUX Group.
• Act as a Super User for HR systems (TETA, Płatnik).
• Advise the business on Polish labor law and remuneration.
• Support HR initiatives and Employee Life Cycle processes.

Skills

Strong knowledge of the Polish Labor Code

Experience in HR and payroll

Proficiency in TETA, Workday, Płatnik

Very good English (min. B2)

Project management skills

Education

University degree in Law, Economics, HR, Management

Tools

TETA

Workday

Płatnik

ZUS PUE

Job description

Lead HR Supporter page is loaded## Lead HR Supporterremote type: On-sitelocations: Ul. Sloneczna 29 Gniezno: Ul. Olesnicka 12 Namyslowtime type: Vollzeitposted on: Vor 2 Tagen ausgeschriebenjob requisition id: R1069635This is a senior specialist role with process leadership responsibilities, ideal for someone who enjoys coordinating teams and improving processes, even without formal people management duties.**Your Key Responsibilities:****HR and Payroll Administration*** Manage complete employee documentation in line with Polish labor law.* Handle employment lifecycle processes: hiring, changes, extensions, and terminations (including preparation of documents like contracts, anneces etc).* Maintain employee data in TETA and Workday systems.* Cooperate with external payroll providers and verify payroll accuracy.**Payroll Operations & Compliance*** Prepare payments to US, ZUS, and PFRON for the VELUX Group.* Post payroll and PFRON transactions.* Liaise with public institutions (US, ZUS) and prepare corrections and reports.**HR Systems & Process Development*** Act as a Super User for HR systems (TETA, Płatnik).* Test, implement, and enhance HR system functionalities.* Collaborate with central IT/HR teams to drive process improvements.**Legal & Audit Support*** Advise the business on Polish labor law, working time and remuneration.* Prepare materials for internal and external audits (ESG, EY, PIP, ZUS).* Represent HR during inspections and collaborate on global mobility cases.**HR Support & Projects*** Support HR initiatives and Employee Life Cycle processes.* Partner with HR Business Partners on engagement, culture, and employee relations.* Identify process optimization opportunities and support business reporting.**Your Profile:*** University degree in Law, Economics, HR, Management, or related field.* 5+ years of experience in HR and payroll, including 2+ years in a coordinating role.* Strong knowledge of the Polish Labor Code, working time systems, and payroll regulations.* Experience with various employment contracts and payroll types.* Proficiency in TETA, Workday, Płatnik, and ZUS PUE.* Very good English (min. B2).* Experience in an international or production environment is a plus.* Extensive project management and process improvement skills.* Ability to participate in business trips (up to 15 days per annum)**Key Competencies*** Expertise in payroll calculations, ZUS/PIT/PFRON reporting, and compliance.* Excellent attention to detail and accuracy with sensitive data.* Strong communication and collaboration skills across HR and business teams.* Resilience, prioritization, and problem-solving in a dynamic environment.* Proactive and improvement-oriented mindset.* Integrity, confidentiality, and professionalism.**Personal Attributes*** Empathetic and structured team coordinator.* Process-oriented, systematic, and reliable.* Open to change and continuous improvement.* Cooperative, communicative, and accountable.**What We Offer***(Benefits may vary slightly depending on location)** A constructive and collaborative work environment based on trust and respect* Employment with a company whose brand has been present in Poland for over 35 years* An inspiring team and excellent opportunities for personal and professional growth* Annual performance-based bonus* Private medical care, life insurance, and Multisport card* Access to the Social Benefits Fund – e.g. Christmas gifts for employees and their children* Employee Pension Plan (PPE) fully funded by the employer (3.5%)* Development opportunities tailored to your individual needs – training and tuition reimbursement* Financial support for children’s summer camps* Assistance from the Employee Foundation* Attractive employee discounts on VELUX products and much more